Executive Assistant

Executive Assistant

Wonder is seeking a highly organized, proactive, and strategic Executive Assistant to support key executive leaders—specifically supporting two CEOs who oversee our largest business units, our CTO, and other executives. This role serves as a trusted partner to executive leadership, managing complex administrative operations, communications, scheduling, and cross-functional coordination in a fast-paced, high-growth environment.

The ideal candidate thrives in ambiguity, exercises exceptional judgment and discretion, anticipates needs before they arise, and brings a high level of professionalism, curiosity, and operational excellence to everything they do.

This is a unique opportunity to play a critical role in supporting executive leadership while helping drive organizational effectiveness and operational efficiency across Wonder.

Executive Partnership & Calendar Management

• Provide high-level administrative and operational support to CEO, CTO and other C-Suite level leaders
• Manage complex executive calendars, prioritizing competing demands and aligning schedules with business priorities
• Coordinate and support executive meetings with internal and external stakeholders, including board members, investors, and senior leadership
• Anticipate executive needs, proactively solve problems, and improve administrative workflows and processes
• Track priorities, deadlines, deliverables, and follow-up items with minimal direction
• Serve as a trusted liaison across internal and external stakeholders, ensuring seamless coordination and communication

Communication & Documentation

• Draft, edit, proofread, and distribute executive communications, presentations, and messaging for a variety of audiences
• Communicate professionally and effectively with stakeholders at all levels of the organization, including executives, board members, investors, and external partners
• Maintain highly confidential information, files, records, and correspondence with discretion and professionalism

Meeting & Event Coordination

• Plan and coordinate executive leadership meetings, business reviews, offsites, town halls, and strategic planning sessions
• Manage meeting logistics including scheduling, room coordination, vendor management, agendas, materials, and follow-up actions
• Support both virtual and in-person meetings across multiple time zones and locations
• Assist with coordination of board meetings and executive-level events as needed

Office & Operational Excellence

• Coordinate domestic and international travel arrangements, itineraries, and related logistics
• Prepare and process expense reports, invoices, budgets, and administrative documentation
• Ensure efficient day-to-day operations of the executive offices and contribute to a positive team environment
• Identify opportunities to improve operational efficiency and administrative processes across the organization

What You Bring to the Table

• 4-6+ years of experience supporting C-level executives, preferably within fast-paced or high-growth environments
• Exceptional organizational skills with the ability to manage multiple priorities simultaneously
• Strong judgment, discretion, and professionalism handling confidential and sensitive information
• Outstanding written and verbal communication skills
• Proven ability to anticipate needs, solve problems proactively, and operate independently
• High attention to detail and strong follow-through
• Advanced proficiency in Google Workspace, including Gmail, Google Calendar, Google Docs, Sheets, Slides, and Drive, with experience operating within a highly collaborative Google-based work environment
• Experience supporting executive leadership in finance, operations, technology, or high-growth startup environments is a plus

Got These? Even Better:

• Experience coordinating board meetings, investor communications, or executive-level presentations is preferred
• Bachelor's degree or equivalent experience preferred

New York: $96,000-$114,500 per year.

Illinois: $86,500-$103,000 per year.

Wonder uses geographic-specific salary structures, which means the salary offered may vary depending on where the job is located. The final salary offer will take into account various factors, such as the candidate's skills, education, training, credentials, and experience.

This role requires a minimum of 4 days a week in the office, with additional days as needed based on role demands.

Benefits

The benefits applicable to this role include a competitive compensation package with equity and a 401(k). We also offer a choice of medical, dental, and vision plans, company paid short and long term disability coverage, paid time off including flexible time off for exempt employees, paid vacation for non-exempt employees, and paid sick leave in compliance with applicable law in addition to paid parental leave, discounted meals and exclusive perks across the Wonder family of brands.

Eligibility, effective dates, and available plan options vary by employment classification and location. To learn more about benefits for this role, visit our Careers page here.

A Final Note

At Wonder, we build the best teams by hiring with an objective lens — evaluating people for their potential while championing diversity, equity, and inclusion. We do not discriminate based on race, color, religion, gender identity or expression, sexual orientation, national origin, age, military service eligibility, veteran status, marital status, disability, or any other protected class. As part of our commitment to fair and compliant hiring practices, Wonder participates in the federal government's E-Verify program to confirm employment eligibility. If you need an accommodation during the interview process, please let your recruiter know.

We look forward to hearing from you! We'll contact you via email or text to schedule interviews and share information about your candidacy.