Project Coordinator

Project Coordinator

TriMark USA is the country's largest provider of design services, equipment, and supplies to the foodservice industry. We proudly serve our customers by providing design services, commercial equipment, and foodservice supplies across a wide range of industries and business sectors. Headquartered in Massachusetts, with a history dating back to 1896, we have locations across the country that offer foodservice operators an unparalleled level of service by combining our unique design capabilities and our expert market knowledge with the purchasing strength, delivery, installation, and after-sales service capabilities of a national company. Our employees are focused on creating customized solutions for our clients to ensure they achieve their culinary goals while upholding our I.C.A.R.E. values: Integrity, Customer Service, Accountability, Respect, and Excellence.

The Project Coordinator plays a crucial role in facilitating the smooth execution of client projects by handling all logistics and administrative tasks. This role supports the project management team in coordinating project phases, ensuring accuracy in documentation, and maintaining effective communication with contractors, vendors, and clients.

Essential Functions & Responsibilities:

• Project Coordination: Coordinate projects through all phases, including initial set-up, purchasing, customer communication, shipment of products, and project reconciliation.
• Import or input order information into the database/ERP system and verify accuracy against quotes and plans.
• Initiate and track purchase orders with manufacturers in accordance with project specifications.
• Input change orders and returns and notify relevant stakeholders of any delays.

• Administrative Support: Organize and maintain a project filing system to ensure easy access to project documentation. Participate in project status meetings, providing detailed updates on assigned projects. Assist in resolving operational problems and identifying opportunities for process improvement. Provide support to other Project Coordinators as needed to manage schedule conflicts.

• Customer Service: Serve as a point of contact for customers, vendors, and service agencies on warranty claims and project inquiries. Create, print, and distribute service manuals and spec books as required.

• Miscellaneous Tasks: Scan receiving documents for the warehouse to maintain accurate records. Perform other duties as assigned.

• Competencies: Superior customer service attitude with a commitment to excellence. High attention to detail and ability to prioritize tasks effectively. Proficiency in MS Word, Excel, Outlook, and operating systems. Excellent communication and interpersonal skills. Strong problem-solving and organizational abilities. Self-motivated with a strong work ethic. Proficient in AQ and product knowledge.

• Qualifications & Experience: High School Diploma or GED, or equivalent military or practical experience. 1 2 years of experience in an administrative or coordinator role. Experience in the construction industry preferred; foodservice industry experience is a plus. Ability to successfully pass a background check post offer acceptance.

Compensation includes the posted hourly pay range. Additional compensation opportunities, including overtime pay, incentives, or bonuses, may apply where applicable. Total compensation is determined based on experience, skills, internal equity, geographic location, and other job-related factors.

TriMark's commitment to diversity, inclusion and belonging is a purposeful mission of strengthening our organization and those we serve by uniting the unique and beautiful differences of our employees. This mission is instilled in the fiber of who we are as a company, setting the standard for our industry. We are committed to promoting diversity, inclusion and belonging through sharing, education, and experiences.

TriMark USA provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to View email address on click.appcast.io.

Scam Alert: TriMark will never ask an applicant for their social security number or to make a payment related to a job application or job offer, or to pay for workplace equipment. Further, all communications with TriMark recruiters will come from an e-mail address ending in trimarkusa.com. If you have any concerns about the legitimacy of a job posting or recruiting contact, please contact View email address on click.appcast.io