Trade Show Coordinator

Job Description

Job Description

Description:

SUMMARY

We are looking for a Trade Show Coordinator. The Trade Show Coordinator plays a critical role in executing Clear Touch and their affiliate brands' national event strategy. This position supports the planning, logistics, and on-site execution of 100+ trade shows and events annually, working cross-functionally with Sales and Marketing to ensure seamless brand representation. This position will travel up to 60% of the time.

This position will be a “road warrior”, prepping, setting up, and running our trade shows onsite. Clear Touch operates its own event warehouse and showcases large-format displays (32”–98”) and hands-on physical work, essential components of the position, to assist in setting up for events and some prep work.

This role is ideal for someone who thrives in a fast-paced environment, enjoys both strategic planning and hands-on execution, and takes pride in operational excellence. This position will be crucial for the execution of trade shows and working the trade show booths. This position will report directly to the Senior Event Manager.

KEY RESPONSIBILITIES

Event Planning, Logistics & Marketing

• Plan, coordinate, and execute logistics for in-person trade shows, including shipping, electrical orders, material handling, and pre-show documentation
• Serve as the on-site event lead for events, ensuring brand standards and execution excellence
• Working trade show booths, demoing products, and capturing leads
• Coordinate and execute event setup and teardown
• Compile post-event feedback and insights to improve future events
• Communicate timelines, tracking details, and pre-event information to internal teams and partners
• Assist with pre/post show marketing for events
• Transport supplies to events within an eight-hour radius of the home office or warehouse
• Communicate effectively with supervisors, coworkers, vendors, and show organizers
• Order event services and supplies through show organizers and vendors
• Support event marketing initiatives, including email campaigns and social media promotions tied to trade shows
• Collaborate with sales and marketing to ensure consistent messaging and effective event presence
• Assist with distributing and managing event marketing materials, including brochures, giveaways, signage, and branded apparel
• Assist with the organization, maintenance, and inventory of the Clear Touch Event Warehouse when needed
• Drive company vehicles, including sprinter vans and box trucks, as required

Job Requirements

• 1-2 years of experience in event coordination, logistics, operations, or a related role
• Strong organizational skills with exceptional attention to detail
• Ability to manage multiple projects and deadlines in a fast-paced environment
• Proficiency in Google Sheets and/or Microsoft Excel
• Ability to lift and maneuver up to 75 lbs regularly
• Willingness to travel and work occasional evenings or weekends
• You have the ability to work in a fast-paced environment

Preferred Skills

• BA/BS degree in logistics or event management
• Knowledge of trade shows and its logistics

Physical and working conditions of this position include the following:

• Up to 60% travel, including occasional overnight and weekend travel
• Ability to drive a freight-line sprinter van and/or 26-ft box truck
• Regular lifting, carrying, pushing, and pulling of event equipment (up to 50 lbs)
• A combination of event-site, in-office, and warehouse environments
• There is no substantial exposure to adverse environmental conditions apart from weather-related travel conditions.
• Sedentary work exerting up to 75 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects; driving; participation in a variety of activities in both an indoor and outdoor setting.
• Climbing, balancing, stooping, kneeling, crouching, walking, grasping, typing, talking, and hearing.