Administrative Assistant / Scheduler Per Diem Weekends

Job Description

Job Description

Per Diem Weekends - 8:00am - 4:30pm

Definition

The Administrative Assistant/Scheduler is responsible for assisting the manager or designee to provide general administrative support and other clerical functions.

Qualifications

• Minimum one year of office support experience. Computer literate with intermediate knowledge of Word, basic Excel and Windows skills.
• Excellent internal and external customer service skills required. Demonstrated effective written and verbal communication skills. Ability to multi-task.
• Experience in scheduling clinical staff in accordance with staffing requirements. Must be able to prioritize duties on a daily basis in response to rapidly changing patient care needs. Ability to utilize outstanding customer service skills.
• EMR experience preferred.
• Attendance is a condition of employment.

Key Result Areas

• Ability to use desktop or laptop computer programs as needed.
• Answer telephone calls and direct to appropriate person.
• Input data in EMR.
• Responsible for accurate, daily scheduling of clinical staff as measured by the tracking of patient care coverage.
• Accountable for accurate data entry of patient care coverage as measured by internal auditing.
• Accountable for responding to scheduled and unscheduled absences as measured by scheduling of per diem and other patient care staff ensuring that patient care needs are met.
• Fulfill all responsibilities related to the success of the strategic plan of the organization, as requested and assigned.
• Assist Crisis Care coordinator when needed.

OSHA Category

Position will be categorized as category III (involves no routine or potential exposure to blood, body fluids/tissues).

Working Conditions

• Standing
• Sitting
• Walking
• Lifting (raising or lower without mechanical aids) 50 lbs.
• Pushing or pulling
• Carrying objects
• Climbing (ascending or descending stairs or ladders)
• Crouching (bending at the knees)
• Crawling (moving about on hands and knees)
• Stooping (bending at the waist)
• Reaching (extending hands and arms in any direction)
• Handling (seizing, holding, grasping or turning objects)
• Typing, picking, pinching or otherwise working with fingertips
• Using arm muscles frequently
• Using leg muscles frequently or for extended periods.

Additional Information

• To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Incumbent may be required to perform emergency duty before, during and/or beyond normal work hours or days in the event of an emergency, crisis situation or disaster (man-made or natural) including evacuation sites. The person in the position will work in a smoke-free location, and is expected to adhere to all smoking restrictions.

EEO/Drug Free Workplace