Marketing Project Coordinator

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POSITION OBJECTIVE

Under the direction of the Director of Marketing, the Marketing Project Coordinator is responsible for planning, producing, coordinating, and completing both new and recurring marketing projects. In this multifaceted role, the Marketing Project Coordinator works closely with the Marketing team, Sales, upper management, and other departments to achieve established marketing goals and initiatives.

This role requires strong organizational discipline, independent execution, and ownership of projects from planning through completion. The Marketing Project Coordinator is responsible for ensuring marketing initiatives are executed accurately, on schedule, and in accordance with established processes and approval workflows.

Key responsibilities include coordinating and executing the corporate tradeshow strategy, managing external customer communications, such as the customer e-newsletter and survey programs, and overseeing multiple concurrent marketing initiatives.

ORGANIZATIONAL SUPERVISION, REPORTING AND INTERFACE

The Marketing Project Coordinator reports directly to the Director of Marketing and works interactively with the Marketing, Customer Support, Engineering, and Sales teams.


ESSENTIAL DUTIES AND RESPONSIBILITIES

• Work directly with the Director of Marketing to identify new and recurring projects and initiatives; establish project goals, timelines, and budgets.
• Act as project lead for assigned initiatives, coordinating stakeholders, vendors, and internal teams to ensure successful completion.
• Take full ownership of assigned projects from planning through execution, including identifying next steps, coordinating contributors, and ensuring progress without requiring frequent direction.
• Set priorities and develop timelines for ongoing projects; collaborate with internal teams and external vendors to ensure deadlines are met.
• Oversee and perform end-to-end execution of the corporate tradeshow strategy including:
  • Asset planning and preparation
  • Shipment coordination
  • Vendor communication
  • On-site logistics planning
  • Post-event follow-up and reporting
• Oversee the customer e-newsletter including content coordination, editing, layout, distribution, and performance tracking through the HubSpot platform.
• Plan and execute marketing strategy and logistics for corporate on-campus events.
• Plan and execute the Customer Survey program under the direction of the Director of Marketing and report results.
• Manage external vendors and contractors to ensure deliverables meet project objectives, timelines, and quality expectations.
• Follow established marketing workflows and approval processes to ensure accuracy and proper review of external communications and marketing materials.
• Maintain clear project-tracking systems (such as Trello or similar tools), ensuring that deadlines, project status, and next steps are documented and communicated.
• Create and implement processes for consistent project reporting and KPI tracking.
• Other duties as assigned.

SKILLS AND ABILITIES REQUIRED

• Highly organized and detail-oriented with the ability to coordinate multiple projects simultaneously.
• Strong project ownership mindset with the ability to independently determine next steps and move initiatives forward.
• Ability to manage competing priorities and maintain consistent execution during high-volume periods such as product launches, tradeshow preparation, and marketing campaigns.
• Ability to proactively identify obstacles or missing information and drive resolution.
• Ability to work effectively with minimal supervision while maintaining accountability for outcomes.
• Strong communication skills and the ability to coordinate across departments and vendors.
• Demonstrated attention to detail and commitment to delivering polished, fully reviewed work prior to leadership approval.
• Ability to remain organized, solution-focused, and professional during periods of increased workload or operational pressure.
• Positive and professional interpersonal style with strong collaboration skills.

CORE COMPETENCIES

• Ownership & Accountability
• Independent Execution
• Process Discipline
• Operational Reliability
• Project Coordination & Organization
• Vendor Management
• Professional Composure Under Pressure

EDUCATION AND EXPERIENCE MINIMUM REQUIREMENTS

• B.A. or equivalent experience in Marketing, Communications, or Business.
• 1-3 years of prior experience in marketing, project coordination, or event management.
• Experience coordinating marketing projects or tradeshow programs preferred.
• Strong proficiency in MS Office and common marketing tools/platforms.

ENVIRONMENT

• Duties are performed indoors at the corporate offices in Grandview, MO.
• Must be able to remain in a stationary position 75% of the time.
• The person in this position will occasionally assist with retrieving, transporting, and coordinating tradeshow materials and marketing assets between the marketing department, shipping and receiving, and external display vendors.
• This position may occasionally require travel to industry trade shows to support event planning, evaluate exhibit execution, or participate in marketing and customer engagement activities.
• May occasionally move or lift marketing materials, displays, or equipment associated with tradeshow preparation (generally up to approximately 25-30 pounds).
• The person in this position needs to occasionally move about inside the office to access file cabinets, office machinery, use stairs or elevators to access offices on other floors of building, etc.
• Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, computer printer, and phone.
• The person in this position frequently communicates with others (internal and external) who may have various inquiries, etc. Must be able to exchange accurate information in these situations.

Click here to download and fill out an application. Once completed, upload the file to the Application section of this form.

This position description indicates the general nature and level of work experience expected of the position holder. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the incumbent. Employee(s) will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments.


This document does not create an employment contract, implied or otherwise, other than an "at will" relationship.


Peterson reserves the right to update and change the job essential duties and requirements in order to meet the needs of the customer, end user, and Peterson, in order to maintain the highest level of performance and service.


Application Form


Click HERE to download and fill out an application. Once completed, upload the file to the Application section of this form.