Document Control Specialist

Document Control Specialist

The Document Control Specialist supports and facilitates policy, procedure, guideline, form and order set standardization through the maintenance and monitoring of the organization's policy management system. This role requires demonstrated knowledge and expertise in regulatory standards established by DNV GL, ISO 9001:2015, and CMS applicable to document control. The position also ensures ongoing alignment with patient safety standards established by accrediting organizations or other regulatory bodies. The Document Control Specialist uses organizational ability, initiative and judgment to promote a consistent, standardized and system-wide approach to document management and control.

Responsibilities

• Adheres to and enforces policies and procedures for document control including document creation, revision, review, approval and publication.
• Initiates movement from current state of practice to desired state or practice, addresses and resolves issues related to document control.
• Ensures organizational documents are aligned with patient safety standards established by accrediting organizations or other regulatory bodies.
• Acts as a resource in the development of documents, educates team members on document creation, follows the document control process, and uploads documents to the policy management system.
• Ensures timely evaluation and revision of documents based on established revision requirements
• Guides control of documents to ensure documents (i.e. policies, procedures, forms) are structured in such a way that only proper revisions are available for use.
• Responds timely to concerns/feedback regarding the policy management system.
• Demonstrates knowledge and expertise in regulatory standards established by DNV GL, ISO 9001:2015, and CMS applicable to document control.
• Assists with document control project planning, coordination, and reporting.

Qualifications

Minimum Education

• Bachelor's Degree Business, Health Care Administration, Health Care Management Required

Minimum Work Experience

• 2 years experience being progressively responsible for organizing, detailed processes, and/or communications in an acute care or administrative/customer support setting Required
• 5 years experience in an acute care or administrative/customer support setting Preferred

About Us

Baptist Health Care is a not-for-profit health care system committed to improving the quality of life for people and communities in northwest Florida and south Alabama. The organization includes three hospitals, four medical parks, Andrews Institute for Orthopaedic & Sports Medicine, and an extensive primary and specialty care provider network. With more than 4,000 team members, Baptist Health Care is one of the largest non-governmental employers in northwest Florida.

Baptist Health Care, Inc. is an Equal Opportunity Employer. BHC maintains and enforces a policy that prohibits discrimination against any workforce members or applicants for employment because of sex, race, age, color, disability, marital status, national origin, religion, genetic information, or other category protected by federal, state or local law. Certain positions may require a Level 2 Background check through AHCA. Additional information about this requirement can be found here: Florida Care Provider Background Screening Clearinghouse