Sales Administrative Assistant

Sales Assistant — Automotive Projects Division

Location: Schaumburg, IL 60173

Work Schedule: Full-Time, 8:30 AM – 5:30 PM (Flextime available)

Position Overview

Our client is seeking a detail-oriented bilingual (English and Japanese) Sales Assistant to join our Automotive Projects Division in Schaumburg, IL. This position provides administrative and operational support across international trade, order processing, and customer accounts while bridging bilingual communication between teams and external partners.

Required Qualifications

• bilingual fluency in Japanese and English (written email and spoken conversation).

• Proficiency with Microsoft Office tools, including Excel and PowerPoint.

Preferred Qualifications

Previous experience in international trade, import/export operations, or supply chain administration.

Benefits & Perks (Eligible following 90 days of employment)

• Health & Wellness: Multiple BC/BS PPO medical plans, MetLife dental plans, and Superior Vision coverage options. Flexible Spending Accounts (FSA) are also available.

• Financial Security: Employer-paid Life Insurance (2x annual salary up to $250,000), alongside employer-paid Short-Term and Long-Term Disability.

• Retirement Plan: 401(k) program with a 3% company match and a 5-year vesting schedule.

• Paid Time Off: 14 paid holidays annually. Starting with 7 vacation days (scaling up to 10 based on tenure), plus 6 sick days and 6 personal days per year.

• Voluntary Benefits: Employee-paid options for Supplemental Life, Legal, Accident, Critical Illness, Hospitalization, and Pet Insurance

salary: $60,000 - $70,000 per year
shift: First
work hours: 8 AM - 5 PM
education: High School

Responsibilities

Key Responsibilities

• Prepare quotation documents and translate content from Japanese into English.

• Issue purchase orders, sales orders, and customer invoices.

• Process parts procurement and sales transactions across suppliers and clients.

• Manage accounts receivable and oversee payment collections.

• Handle import and export operations, including commercial and customs duty documentation.

• Coordinate occasional parts shipping and logistics.

• Provide general administrative support to assist sales team operations

Skills

• Sales Support
• Japanese (2 years of experience is required)
• Sales Administration
• Inside Sales
• Office Support
• Customer support
• CUSTOMER ORDERS/SALES
• Data Entry
• Purchase Orders
• Invoicing

Qualifications

• Years of experience: 1 year
• Experience level: Entry Level

Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact View email address on us.fitly.work.

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

This posting is open for thirty (30) days.