Payroll Specialist

Job Posting Title Payroll Specialist Agency 400 OFFICE OF JUVENILE AFFAIRS Supervisory Organization 400 Human Resources Term Full time Job Summary The Office of Juvenile Affairs (OJA) seeks a Payroll Specialist to process payroll, audit time records, and support compliance with federal, state, and agency policies. The role collaborates with Human Resources, supervisors, and employees to resolve payroll-related issues and maintain payroll integrity. Key Responsibilities Process biweekly payroll for assigned employees, ensuring accuracy, completeness, and adherence to deadlines. Review, audit, and validate employee time records for proper coding and compliance with agency policy and applicable laws. Calculate and process various pay types, including regular wages, overtime, shift differentials, stipends, retroactive pay, and supplemental payments. Audit and process leave-related transactions, including family and medical leave, shared leave, workers’ compensation, leave without pay, and other applicable leave types. Perform payroll adjustments and corrections, including overpayments, underpayments, and prior period discrepancies. Review, approve, and process payroll-related documents and transactions, such as tax status changes, voluntary deductions, and other employee-elected payroll items. Process and maintain payroll deductions, including taxes, retirement contributions, insurance premiums, deferred compensation, garnishments, charitable contributions, and other deductions. Maintain and update employee job and payroll data within the HR information system. Validate payroll-related data in the system, including tax updates, deduction changes, and employment status changes. Prepare, review, and audit payroll reports and records for accuracy and compliance. Additional Duties Demonstrate knowledge of agency mission, vision, values, standards, policies, and confidentiality standards. Multi‑task and adapt to demanding and changing timelines. Maintain a high degree of discretion, integrity, and sensitivity to confidentiality and privacy. Work effectively in a team environment, building strong relationships with all staff levels and collaborating, communicating, respecting, and assisting peers. Compensation Level I: $54,000 Level II: $59,000 Minimum Qualifications Level I – Bachelor’s degree plus one year of professional payroll administration experience, or an equivalent combination of education and experience, substituting one year of professional payroll experience for each year of the required bachelor’s degree. No substitution for the required one year of professional payroll administration experience. Level II – Bachelor’s degree plus two years of professional payroll administration experience, or an equivalent combination of education and experience, substituting one year of professional payroll experience for each year of the required bachelor’s degree. No substitution for the required two years of professional payroll administration experience. Knowledge, Skills, Abilities, and Competencies Level I – Knowledge of Microsoft Office Suite; time management; record maintenance; basic payroll management policies and procedures. Ability to work independently and in a team, accurately handle confidential matters, exercise sound judgment, follow oral and written instructions, establish effective working relationships, and provide exceptional customer service. Level II – Same knowledge, skills, and abilities as Level I, with an expectation of higher-level analytical judgment and problem‑solving. Special Requirements Willingness to fulfill job-related travel normally associated with this position and possess a valid Oklahoma driver’s license. Ability to pass OSBI and FBI background checks. Trial period of 12 months required. Benefits State paid benefit allowance to help cover insurance premiums. Comprehensive health coverage with no pre‑existing condition exclusions. Flexible Spending Accounts for healthcare and dependent care expenses. Retirement savings plan with company match. 15 days of vacation and 15 days of sick leave in the first year for full‑time employees. 11 paid holidays per year. Employee Assistance Program. Longevity bonuses for dedicated service. Continuous learning and development opportunities for CEU requirements. Equal Opportunity Employment The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability. #J-18808-Ljbffr State of Oklahoma