Administrative Assistant

Job Overview

Ask Tax International Inc. is a well-established and respected firm dedicated to providing clients with the most effective and thorough taxpayer representation possible. Since 1992, under the leadership of our principal, John L. Sullivan, Jr., CPA, we have built a reputation for thoroughness, fairness, and invaluable assistance at a reasonable cost. We specialise in a range of services, including payroll, tax preparation, accounting, and small business start-up support. We are currently seeking a diligent and professional Administrative Assistant to join our team on a part-time basis. The ideal candidate will be a highly organised individual who will play a crucial role in ensuring the smooth and efficient operation of our office, providing essential support to our team and delivering excellent service to our valued clients.

Responsibilities

* Provide comprehensive administrative support to ensure efficient office operations.
* Act as the first point of contact for clients, answering telephone calls and responding to emails in a professional and timely manner.
* Manage calendars, schedule appointments, and coordinate meetings for our team of professionals.
* Assist with the preparation and organisation of client tax and accounting documents, ensuring accuracy and confidentiality.
* Perform accurate data entry for client records and support basic bookkeeping tasks.
* Maintain and organise both physical and digital filing systems with a high degree of precision.
* Assist with client onboarding processes and the preparation of engagement letters.
* Handle incoming and outgoing correspondence and manage office supplies.

Qualifications

* Proven experience in an administrative or office support role.
* Exceptional organisational and time-management skills, with the ability to prioritise tasks effectively.
* Strong written and verbal communication skills with excellent attention to detail.
* Proficiency in the Microsoft Office Suite (Word, Excel, Outlook).
* A high level of professionalism, discretion, and the ability to handle confidential information.
* A proactive and positive attitude with a strong commitment to client service.
* Experience within an accounting, tax, or financial services environment would be highly advantageous but is not essential.