Open app
Sign up to access all features of our service.
  • Job search
  • Favorites
  • Create a CV
    New
  • Salaries
  • Subscriptions

Administrative Assistant

Brasfield & Gorrie

Atlanta, GA
Responsibilities

Position Summary
Brasfield & Gorrie is looking for an Administrative Assistant to support the senior management of the Design & Engineering department. Below are the main responsibilities for this position:

Responsibilities and Essential Duties include the following (other duties may be assigned):
  • Anticipate needs of department leaders and proactively manage priorities, deadlines, and follow-ups to keep operations running smoothly
  • Serve as a point of contact and liaison between department leadership and internal teams, clients, and outside vendors; handle sensitive information with discretion
  • Enter, maintain, and reconcile data in Deltek Ajera including project setup, time entry, and expense coding; serve as a department resource for Ajera-related questions and workflows
  • Compile and distribute weekly, monthly, and ad hoc reports; track key department metrics and flag discrepancies with a high degree of accuracy
  • Process and track invoices, purchase orders, and vendor documentation; coordinate with accounting to ensure timely and accurate billing
  • Assist with weekly timesheet entry and billable hour reporting
  • Draft, format, proofread, and distribute internal and external correspondence, reports, proposals, and presentations on behalf of department leadership
  • Assist with special reports to management as needed
  • Maintain and organize department digital filing systems, ensuring records are accurate, current, and easily retrievable
  • Manage and maintain Outlook calendars, schedules, appointments, contacts, etc.
  • Monitor manager email inboxes; respond to routine inquiries independently and escalate urgent or sensitive matters promptly to ensure timely action
  • Plan, facilitate, and schedule meetings, book conference rooms, and set up room when necessary
  • Make travel arrangements for business trips and conferences - airline, rental car, overnight accommodations, dinner reservations, etc. within Concur
  • Prepare expense reports in Concur System
  • Assist with event planning and management
  • Day-to-day administrative support for the Design & Engineering department
  • Other duties as assigned
Education - Skills - Knowledge - Qualifications & Experience
  • Must have practical knowledge of clerical functions such as typing, filing, answering phones
  • Minimum 5 years of experience in an office environment supporting others
  • Flexibility to travel quarterly during the week between Atlanta and Birmingham offices, with occasional overnight stays
  • Experience with a construction or consulting engineering company is not a requirement, but a plus
  • Proficient working knowledge of Microsoft Office Applications (Word, Excel, Outlook, etc.)
  • Demonstrated ability to learn new software quickly
  • Experience with Deltek Ajera is strongly preferred; candidates with Ajera proficiency will be prioritized, with expectations of comfort in project setup, time and expense entry, reporting, and day-to-day system navigation
  • Strong numbers mindset with the ability to work accurately with financial data, budgets, invoices, and reports; comfortable identifying and resolving discrepancies
  • Experience crafting, editing, and proofreading professional documents and correspondence
  • Excellent verbal and written communication skills
  • Exceptionally organized and detail-oriented; able to manage multiple priorities simultaneously without sacrificing accuracy or quality
  • Positive attitude and self-motivated
  • Customer service driven
  • Excellent interpersonal skills
  • Ability to work in teams and manage differing personalities

The above description covers the principal duties and responsibilities of the job. The description shall not, however, be construed as a complete listing of all miscellaneous, incidental, or similar duties which may be required from day-to-day. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Apply
Vacancy posted 1 day ago
Similar jobs that could be interesting for youBased on the Administrative Assistant in Atlanta, GA vacancy
  • Front Desk Administrative Assistant (Please Read Before Applying)

    $38k

     ...Educators (PAGE), the state’s largest organization for educators, is seeking candidates for the position of a Front Desk Administrative Assistant. The Front Desk Administrative Assistant plays a vital role in supporting PAGE by managing front desk operations and performing... 
    Suggested
    Full time
    Work at office
    Remote work
    Monday to Friday
    Flexible hours
    Shift work

    Professional Association of Georgia Educators

    Atlanta, GA
    19 days ago
  • Administrative Assistant
     ...Competitive Compensation Paid Time Off Career Growth Opportunities Job Summary We are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to our office employees, ensuring they have all the information... 
    Suggested
    Part time
    Work at office

    M & W Commercial Flooring LLC

    Atlanta, GA
    8 days ago
  • Administrative Assistant
     ...Description Local roof experts looking for an office/field assistant to work for 500 weekly salary position to help manage the office...  ...tasks Qualifications: ~ Previous experience in office administration or other related fields ~ Ability to prioritize and multitask... 
    Suggested
    Work at office
    Local area

    Local Roof Experts

    Decatur, GA
    11 days ago
  • Administrative Assistant I
     ...Job Description Job Description We are looking for a detail-oriented Administrative Assistant I to support daily office operations for a Contract position based in Atlanta, Georgia. This role is ideal for someone who enjoys keeping teams organized, managing communications... 
    Suggested
    Contract work
    Work at office

    Robert Half

    Atlanta, GA
    6 days ago
  • Administrative Assistant
     ...Job Description Job Description We are looking for an Administrative Assistant to support daily office operations in Smyrna, Georgia. This contract-to-permanent position is ideal for someone who enjoys keeping workflows organized, providing a welcoming first point... 
    Suggested
    Permanent employment
    Contract work
    Work at office

    Robert Half

    Smyrna, GA
    12 days ago
  • Administrative Assistant
     ...Job Description Job Description We are looking for an Administrative Assistant to support fund administration, grant processing, and daily operational coordination in Atlanta, Georgia. This Long-term Contract position is ideal for someone who is organized, detail-... 
    Long term contract

    Robert Half

    Atlanta, GA
    4 days ago
  • Executive Administrator, Medical Education - School of Medicine
     ...Medicine (SOM) Chief Operating Officer (COO), oversees core administration and daily operations for all educational training programs within...  ...documents, flow charts and/or spreadsheets. Oversees or assists in the development of operational and statistical reports for... 
    Temporary work
    Traineeship
    Remote work

    Emory University

    Atlanta, GA
    2 days ago
  • School Data Clerk
     ...Summary Provides assistance and support in the maintenance structure and processing of data necessary to facilitate proper scheduling...  ...classes after master schedules have been developed by the administration Imports Georgia testing identifiers on a regular basis... 
    Work at office

    Fulton County Schools

    Atlanta, GA
    1 day ago
  • Administrative Assistant Remote Role
     ...Administrative Assistant Remote Role Immediate need for an Operations Assistant that will be responsible for a variety of detail oriented responsibilities that are of high importance to efficient operations of this fast growing chemical distribution company. This position... 
    Immediate start
    Remote work
    Work from home

    Easy Recruiter

    Atlanta, GA
    1 day ago
  • Campus Administrative Assistant & Scheduling Specialist
    The Georgia Institute of Technology is seeking an Office Support Specialist to provide administrative support within a campus unit in Atlanta, Georgia. Responsibilities include organizing correspondence, scheduling meetings, and maintaining office supplies and files. This... 
    Work at office

    Georgia Institute of Technology

    Atlanta, GA
    1 day ago
  • Bilingual Administrative Assistant Forest Park
     ...Job Description Job Description We are seeking a Bilingual Administrative Assistant to become an integral part of our team! ** Admin Support, Reception, Coordinating incoming and outgoing shipment activities within the warehouse** Requirements: # Bilingual Skills... 
    Work at office
    Flexible hours

    Flex Employment Group

    Forest Park, GA
    25 days ago
  • Administrative Assistant
     ...Faculty and exempt employees only), Social Security and Tuition Assistance Program after six months of employment. Location Our...  ...209. Job Summary The Marketing and Communications Administrative Assistant I provides comprehensive administrative and operational... 
    Work at office

    Georgia Tech

    Atlanta, GA
    1 day ago
  • Administrative Assistant
     ...simple platform, trophy assets, and opportunistic investments. For more information, please visit Job Summary : The Administrative Assistant is a front-line position who assists building tenants, contractors, managers, and visitors daily and requires strong... 
    For contractors
    Work at office
    Local area

    Cousins Properties

    Atlanta, GA
    1 day ago
  • Administrative Assistant

    $20.84 per hour

     ...Comprehensive health benefits that start day 1 Student Loan Repayment Assistance & Reimbursement Programs Family-focused benefits...  ...Registry Job Number 166768 Job Category Clerical & Administrative Schedule Other Standard Hours 4 Hours Hourly... 
    Hourly pay
    Casual work
    Relief
    Work at office
    Local area
    Shift work

    Emory Healthcare/Emory University

    Atlanta, GA
    2 days ago
  • Administrative Assistant
     ...Administrative Assistant Administrative Assistant Atlanta, GA 4+ Months Provides varied and advanced level administrative and support services to the Department of AIM. Welcomes and directs visitors; maintains designated calendars for conference rooms; sorts and distributes... 
    Work at office
    Monday to Friday
    Flexible hours

    STI

    Atlanta, GA
    4 days ago
  • Administrative Assistant
     ...purposeful work and meaningful impact every day. Learn more about what makes us different and how you can make your mark as a Administrative Assistant at McGriff Specialty , a division of Marsh McLennan Agency (MMA). Marsh McLennan Agency (MMA) provides business... 
    Work at office
    Local area
    Night shift

    Marsh LLC

    Atlanta, GA
    5 days ago
  • Administrative Assistant
     ...Summary Assists school administration in providing effective leadership and guidance in the operations of the school Essential Duties Assists the total school program in accordance with District philosophy, school board requirements, accrediting agency standards... 
    Work at office
    Local area

    Fulton County Schools

    Atlanta, GA
    2 days ago
  • Administrative Assistant
     ...of one of our outpatient or hospital facilities-and use your administrative skills to impact the lives of our patients and their families....  ..., patient charts, invoices and purchase orders. You also will assist patients with transportation arrangements and physician appointments... 
    Minimum wage
    Work at office

    DaVita

    Atlanta, GA
    3 days ago
  • Litigation Administrative Assistant - Case & Filing Specialist
    Wilson Elser - Business & Legal Professionals in Atlanta is seeking a Legal Administrative Assistant to provide essential administrative support to attorneys. This role is pivotal in managing case matters and ensuring effective communication for high-quality legal services... 

    Wilson Elser - Business & Legal Professionals

    Atlanta, GA
    3 days ago
  • Administrative Assistant
     ...Administrative Assistant Opportunities Perfect Search specializes in administrative placements, partnering with organizations to identify high-quality administrative and executive support talent. This posting is not tied to a specific open role; rather, it provides... 

    Perfect Search

    Atlanta, GA
    2 days ago
  • Administrative Assistant
     ...is responsible for the smooth operation of the front desk and providing crucial support to Corporate Administrative Operations, the Office Manager, Executive Assistants and other departments, as needed. The Administrative Assistant ensures the switchboard is open and operating... 
    Work at office
    Night shift

    The Integral Group LLC

    Atlanta, GA
    5 days ago
  • Administrative Assistant
     ...Administrative Assistant Hybrid Remote•Atlanta, GA ( Job Type Full-time Description Overview Tanaq Management Services (TMS) delivers professional, scientific, and technical services and information technology (IT) solutions to federal agencies in the... 
    Full time
    For contractors
    Work experience placement
    Local area
    Remote work

    St. George Tanaq Corporation

    Atlanta, GA
    3 days ago
  • Administrative Assistant
     ...Administrative Assistant Atlanta, GA General Description The Administrative Assistant will provide administrative, organizational, and business development support to the President & CEO and the Vice President of Business Development. This position serves as... 
    Work at office
    Local area

    Shimizu North America

    Atlanta, GA
    1 day ago
  • Administrative Assistant
     ...Administrative Assistant Healthcare Realty Trust, a real estate investment trust, is recruiting for an Administrative Assistant for our Georgia medical office building portfolio in Atlanta. We offer a competitive salary/benefit package including matched 401(k) and... 
    For contractors
    Work at office

    Healthcare Realty

    Atlanta, GA
    2 days ago
  • Administrative Assistant III
     ...Administrative Assistant III The Administrative Assistant III provides high level administrative support to include complex and confidential functions on behalf of a department head or large department, to complete assigned tasks and projects of a complex nature. Assigned... 
    Work at office

    Trice Healthcare

    Atlanta, GA
    1 day ago
  • Administrative Assistant
     ...to the ability to Respond to requests for service and assistance from Contract Manager, clients, and superintendent Prepare...  ...mail, and answering phones. Oversee and process day-to-day administrative items such as expense reports, supply requisitions, personnel... 
    Contract work
    Temporary work
    For contractors
    Work at office

    Cleveland Electric Company

    Atlanta, GA
    3 days ago
  • Administrative Assistant III
     ...Administrative Assistant III San Francisco, California;Atlanta, Georgia; Charlotte, North Carolina To proceed with your application, you must be at least 18 years of age. Acknowledge ( Bank of America employees are required to meet all posting eligibility... 
    For contractors
    Flexible hours
    Shift work
    Day shift

    Bank of America

    Atlanta, GA
    5 days ago
  • Administrative Assistant

    $34.37k

     ...Work - Be part of making an impact in public health alongside dedicated people just like you Come join our team! As an Administrative Assistant with Macon-Bibb County Environmental Health, you will join a dedicated group of public health professionals working to... 
    Full time
    Part time
    Second job
    Work at office
    Relocation package
    Flexible hours

    Georgia Department of Public Health

    Atlanta, GA
    4 days ago
  • Administrative Assistant
     ...voice mail to ensure a timely reply to calls. • Cross train and fill in for other operations team members when needed. • Greet and assist customers as required for warehouse inquiries when needed. • Other duties as requested Competencies/Skills/Abilities •... 
    Full time
    Temporary work
    Work experience placement
    Flexible hours

    Construction Resources

    Decatur, GA
    5 days ago
  • Administrative Assistant - Lakewood Amphitheater
     ...The RoleProvides office services by implementing administrative systems, procedures, policies, and monitoring administrative projects.Company...  ...and email to appropriate personnel. May be asked to assist checking in employees, temps, and other staff/vendors before events... 
    Temporary work
    Work at office
    Flexible hours
    Night shift

    ASM Global

    Atlanta, GA
    3 days ago

Do you want to receive more vacancies?

Subscribe and receive similar vacancies to Administrative Assistant. Be the first to apply!

Related searches