FACILITIES ASSISTANT

Facilities Assistant

The San Bernardino Superior Court is seeking a proactive and service-oriented Facilities Assistant to join our team. Are you ready to play a key role in keeping court facilities safe, functional, and operating efficiently? As our next Facilities Assistant, you'll help coordinate maintenance activities, manage work orders, support facility projects, and serve as a critical resource in ensuring our court locations remain well-maintained and responsive to operational needs. If you're organized, customer service-oriented, and enjoy working in a fast-paced environment. We encourage you to apply.

Recruitment Deadline: The Court will accept applications until November 1, 2026, or a sufficient number of qualified candidates have applied, and this recruitment may close at any time without notice. Applicants are strongly encouraged to apply early.

Under general supervision, plans, coordinates and participates in the work performed by the Facilities department within an assigned District. Ensures the smooth operation of the facilities within the District by maintaining a functional and efficient work environment for the public and the staff at each District. For additional details about the role, please review the full job description: Facilities Assistant.

Essential Functions

• Utilize Computer-Aided Facilities Management (CAFM) software to create, prioritize, and assign job work orders for various facility maintenance and improvement tasks.
• Regularly follow up on the progress and completion of work orders, tracking tasks assigned to county facilities and JCC service providers, and ensuring that projects are executed according to established timelines and standards.
• Escort and assist visiting court-contracted vendors as they perform their tasks within our facilities, ensuring that all work is executed in compliance with our guidelines. Collaborate with various contractors, including but not limited to shredding contractors, furniture contractors, on-site shredding contractors, and other service providers. Facilitate communication, track project progress, and ensure that contracted services meet our quality and safety standards.
• Provide support during utility outages and other emergency situations, assisting in coordination, response, and recovery efforts to minimize disruptions and ensure the safety of all occupants. Review safety incidents and near-miss incidents related to facilities.
• Assist Records Distribution staff to efficiently distribute materials, equipment, and supplies as needed, optimizing resource allocation and inventory management.
• Maintain statistics on the key performance responsibilities of this position. This information will be reviewed by supervisors and management.
• The Facilities Assistant's communication role involves coordinating and facilitating effective communication within the district and organization. Responsibilities may include conveying important facility updates to judicial officers, employees, and other stakeholders.
• The Facilities Assistant's role will involve traveling between districts to perform essential functions.
• Performs related duties within area of assignment.

Minimum Qualifications

Graduation from high school or GED equivalent, and one (1) year of experience in warehousing that included clerical recordkeeping, or an equivalent combination of education, training, and experience. Experience in a public court is preferred. Licenses; Certificates; Special Requirements: A valid California Class C driver's license and the ability to maintain insurability under the court's vehicle insurance program.

Knowledge of:

• Standard office practices and procedures, including recordkeeping and filing;
• Customer service practices;
• Court ordinances, codes, procedures and practices regarding records management, computer hardware, software and data security;
• Court and/or departmental business processes common for multiple case types;
• Proficient in general computer applications;
• Modern inventory control practices and generally accepted warehousing procedures and recordkeeping methods;
• Facility management and maintenance procedures;
• Uses and operations of computers and standard business software;
• Correct English usage, including spelling, grammar and punctuation.

Ability to:

• Work in a fast paced, dynamic environment;
• Problem solve and adapt to changing priorities;
• Communicate & collaborate with contractors, vendors and other court employees;
• Properly and safely operate equipment used to move and store case files, mail and inventory;
• Follow safe work practices and procedures;
• Operate a computer and use standard business software with a high degree of accuracy and efficiency;
• Maintain confidentiality of court documents and records;
• Communicate effectively, both orally and in writing;
• Understand and follow written and oral instructions;
• Represent the court effectively in dealings with other employees, contractors and vendors;
• Establish and maintain effective working relationships with all those encountered in the course of work.

Physical Characteristics

The physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Physical Demands

While performing the duties of this job, the employee is regularly required to sit, walk and stand; talk and hear; use hands to finger, handle, feel or operate objects, tools or controls; reach with hands and arms; perform repetitive movements of hands or wrists; and stoop, kneel, bend at the waist, crouch or crawl. The employee is frequently required to lift up to forty (40) pounds unaided. Specific vision abilities required for this job include close vision, distance vision, use of both eyes, depth perception, color vision and the ability to adjust focus. Mental Demands While performing the duties of this class, an employee uses written and oral communication skills; reads and interprets data, information and documents; analyzes and solves problems; uses shop math; learns and applies new information and skills; responds to emergency situations; and interacts with others encountered in the course of work, including frequent contact with customers and/or the public. Work Environment The employee works primarily in an indoor or warehouse environment where the noise level is usually quiet to moderate. Ability to work outdoors in inclement weather is required. Some duties may involve exposure to dust, fumes and traffic. Duties of this position may require working a non-traditional work schedule or working outside normal assigned duties during certain projects.

Benefits

The San Bernardino Superior Court offers a range of benefit programs for employees and their eligible dependents. These include medical, dental, vision, and life insurance, as well as a variety of voluntary benefits. Programs and benefit amounts vary and are based on bargaining unit, family size, hire date, plan selection, and number of hours worked. A summary of benefits is provided below.

Health and Welfare Benefits

MEDICAL: The Court offers a variety of comprehensive health plan options to fit individual employee needs. The Court contributes up to $225.00 in benefit plan dollars each pay period to help full-time employees pay for health premiums. In addition, the health plan subsidy the court contributes toward the employee cost is 59% to 61% based on plan selection and level of coverage.

DENTAL: The dental subsidy is equivalent to 100% of the employee only DPPO coverage plan (but not less than twenty-three dollars and two cents {$23.02} per pay period.)

VISION: Court-paid plan for employees. No co-pay/deductible for eye exams; frames and standard lenses or contact lenses (in lieu of standard lenses) every twelve (12) months.

SHORT-TERM DISABILITY: Court-subsidized benefit that provides partial income replacement in the event that an employee is unable to work due to a non-work related disability.

LIFE INSURANCE: Court-paid basic life insurance benefit of $35,000. Additional supplemental life and AD&D insurance benefits may be purchased voluntarily.

MEDICAL REIMBURSEMENT ACCOUNT: Flexible Spending Account (FSA) that helps participating employees lower their taxable income. Under this plan, employees elect to set aside pre-tax money each pay period to pay for eligible out-of-pocket medical expenses for themselves and their eligible dependents that are not paid by insurance or reimbursed by any other benefit plan.

DEPENDENT CARE ASSISTANCE PLAN: This is a type of Flexible Spending Account (FSA) that helps participating eligible employees lower their taxable income. Under this plan, employees may set aside pre-tax dollars to pay for qualified childcare or dependent care expenses that are necessary for the employee and/or spouse to continue working.

Leave Allowances

VACATION: After completion of the requisite hours of continuous service (based on the bargaining unit), employees are eligible to use accrued vacation allowance. Depending on length of service, employees may accrue from 80 to 176 hours annually.

HOLIDAY: Fourteen