Operations Coordinator

Our client is looking for an Operations Coordinator to join their Marketing Acquisition and Campaign Services team supporting Pluto TV in New York, NY . This is a fully onsite opportunity supporting international billing, vendor operations, creative requests, and media operations. You'll work cross-functionally with internal marketing, campaign operations, finance, procurement, and content teams, as well as external vendors such as Google, Amazon, and Meta, to maintain workflows, resolve billing discrepancies, coordinate creative requests, and ensure operational processes are completed accurately and efficiently.

This role is ideal for an early-career professional with experience in billing, marketing operations, campaign operations, advertising, or media agency operations. You'll play a key role in maintaining billing trackers, supporting vendor onboarding, coordinating international creative requests, monitoring project workflows, responding to billing inquiries, and partnering with teams across the United States and Canada. The ideal candidate is highly organized, detail-oriented, and comfortable managing multiple priorities in a fast-paced corporate environment.

Contract Duration: 9 months

Required Skills & Experience

1-3 years of experience in billing, marketing operations, campaign operations, or media agency operations

Experience working in an in-house corporate environment or agency preferred

Experience maintaining billing trackers, financial documents, project boards, or operational workflows

Strong organizational skills and exceptional attention to detail

Ability to manage multiple priorities, requests, and deadlines simultaneously

Clear and professional written and verbal communication skills

Experience collaborating with internal departments and external vendors

Ability to work effectively with team members virtually across the United States and Canada

Experience responding to vendor, client, and internal team inquiries in a timely manner

Experience supporting billing processes, invoice submission, or resolving billing discrepancies

Ability to troubleshoot issues and proactively follow up on outstanding requests

Desired Skills & Experience

Experience with advertising, paid media, creative operations, or media campaign operations

Knowledge of creative specifications and requirements for advertising campaigns

Experience working with advertising platforms or media products

Experience working with media agencies or internal media teams

Experience using organizational or project-management software such as Asana or Airtable

Experience with vendor onboarding and vendor management processes

Experience communicating with vendors such as Google, Amazon, or Meta

Experience working with finance, procurement, accounts payable, FP&A, or marketing teams

Experience supporting international or multi-region operations

Experience with Graphite Connect or similar vendor onboarding platforms

Strong Excel or spreadsheet skills for tracking, reporting, and maintaining billing documentation