Real Estate Office Assistant

Position Overview We are seeking a detail-oriented, organized, and professional Real Estate Office Assistant to support daily operations within a fast-paced land and real estate brokerage. This role is essential to maintaining efficient office workflows, ensuring client service, and assisting agents and leadership with administrative, marketing, and transaction-related tasks. The ideal candidate is proactive, reliable, and comfortable managing multiple responsibilities with accuracy and professionalism. Administrative Support Manage incoming calls, emails, and general inquiries; provide courteous and timely responses. Maintain organized digital and physical filing systems. Prepare, edit, and format documents, contracts, listing agreements, reports, and presentations as needed. Schedule meetings, property showings, and team appointments. Assist with data entry, CRM management, and property information updates. Assist with scanning, printing, and document preparation Support agents with day-to-day administrative tasks Transaction Coordination Track important deadlines and send reminders as needed Support agents through the listing and closing processes. Track deadlines, gather required documents, and ensure compliance with brokerage standards. Ensure all transaction files are complete and properly stored Office Management Maintain office supplies, equipment, and general organization. Manage incoming and outgoing mail, packages, and deliveries Assist with onboarding new agents. Keep office and common areas clean, organized, and welcoming Serve as a point of contact for vendors, service providers, visitors, etc. Coordinate with vendors, service providers, and repair technicians Support leadership & other office staff as needed with special projects. Qualifications High school diploma required; associate or bachelor’s degree preferred. Prior real estate, administrative, or office experience strongly preferred. Strong organizational skills with exceptional attention to detail. Proficient in Microsoft Office, Google Workspace, and basic digital tools. Excellent written and verbal communication skills. Ability to multitask, prioritize, and work independently in a fast-paced environment. Professional demeanor and strong customer service skills. Familiarity with MLS platforms, CRM systems, or real estate software is a plus. Work is completed accurately (few or no errors), efficiently and within deadlines with minimal supervision. Consistently performs at a high level; manages time and workload effectively to meet responsibilities. Written and oral communications are clean, organized and effective. Listens and comprehends well Benefits PTO Health & Dental Insurance #J-18808-Ljbffr Crosby Land Company