Contracts Specialist

Contracts Specialist

At Proliance Surgeons our patients come from all walks of life — and so do we. We hire and support people from diverse backgrounds, fostering growth and development to make Proliance a great place to work. Our unique experiences and perspectives help us deliver Exceptional Outcomes, Personally Delivered.

We are proud to offer a comprehensive and competitive benefit and pay package including health coverage, 401k with match and profit share, PTO and more! For further details regarding Benefits and Washington State Minimum Wage details please visit our careers page at Compensation during the offer process will be determined based on factors such as compensation structure, experience, qualifications, and internal equity. Be Part of Who We Are!

Position Summary

The Contracts Specialist will play a crucial role in managing Proliance's contracting system and contractual agreements, ensuring compliance with legal and regulatory requirements, and supporting various departments in contract-related matters and as needed. This role involves drafting, reviewing, negotiating, and finalizing contracts with vendors, healthcare providers, and educational institutions. The ideal candidate is a self-starter and fast learner with excellent attention to detail, strong communication skills, and the ability to work collaboratively in a fast-paced healthcare environment.

Schedule

Monday - Friday, 8am - 5pm

Key Duties and Responsibilities

The key duties and responsibilities of the Contracts Specialist include, but are not limited to:

• Review and red line a variety of contracts to meet Proliance standards.
• As directed by the Contracts Manager, negotiate terms and conditions with vendors and other parties to achieve favorable outcomes for Proliance.
• Collaborate with internal stakeholders to understand business needs and align contract terms accordingly.
• Maintain a centralized repository for all contracts and related documents.
• Track contract lifecycles, including renewals, amendments, and terminations.
• Advise stakeholders and Contract Manager of matters that would impact timely execution and renewal of contracts to avoid lapses in coverage or service.
• Identify and mitigate potential and actual contractual risks.
• Assist with resolving any contractual disputes or issues.
• Provide guidance, ongoing support, and troubleshooting to various departments/locations on contract-related matters and contract management system.
• Assist in the development and implementation of contract management system, necessary processes, policies, procedures, system configuration, data migration, and process integration.
• Develop and facilitate training sessions for stakeholders on contract management system, processes, policies, procedures, and best practices.
• Generate reports on contract status, compliance, and performance metrics.
• Analyze contract data to identify trends and areas for improvement.
• Identify opportunities to streamline contract processes and enhance efficiency.
• Assist supply chain department, value-based department, and other departments as time permits and as needed.
• Participate in cross-functional team meetings to ensure alignment and integration of contract management processes across the organization.

Education/Experience

• Bachelor's Degree
• Healthcare experience preferred
• Contract management or legal experience preferred

Knowledge, Skills and Abilities

• Excellent negotiation, communication, and interpersonal skills.
• Detail-oriented with strong organizational and analytical skills.
• Proficient in Microsoft Office Suite.
• Experience with SharePoint preferred.
• Strong project management and presentation skills.
• Ability to work independently and as part of a team in a fast-paced environment.
• Skilled leader with a collaborative style who influences change and builds consensus.
• Compassion for colleagues and maintains collegiality in a high-performance culture.
• Uses excellent judgment to make well-informed decisions and minimize risk.
• Maintains focus on mission and core values.
• Listens with sensitivity and openness to feedback.
• Actively seeks and remains open to constructive feedback.
• Anticipates communication needs and provides proactive updates.
• Strong communicator who articulates ideas, thoughts, and questions clearly.
• Takes responsibility for customer/peer satisfaction, anticipating needs and providing exceptional service.
• Consistently demonstrates empathy and supports others' needs.
• Completes tasks efficiently, meeting or exceeding expectations.
• Anticipates and addresses potential problems before they arise.
• Sets high standards for personal performance and seeks continuous improvement.
• Demonstrates strong planning and project management skills.
• Anticipates and responds proactively in dynamic environments.
• Establishes and articulates strategic priorities and objectives.
• Passionate and proactive about solving problems and delivering superior results.
• Builds positive relationships with colleagues, customers, external stakeholders, and management.
• Organizes multiple projects and meets shifting priorities effectively.
• Adapts and responds well to a constantly changing environment.

Work Environment/Physical Demands

The work environment/physical demands described here are representative of those that must be met by a teammate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable differently abled persons to perform the essential functions.