LEGAL SECRETARY IV

Legal Secretary IV Office of State and Public Sector Labor Relations Concord, NH 03301 Position# 13799 $19.96/hour–$26.41/hour Summary Supervises legal administrative operations and supports adjudicatory functions involving highly confidential subject matter for the New Hampshire Office of State and Public Sector Labor Relations. This includes responsibility for the Right to Know Ombudsman’s Office (RKO) and the Personnel Appeals Board (PAB), under the supervision of the Executive Director/Counsel. Responsibilities Works at the direction of Office legal staff to maintain and support the operations of the PELRB, RKO, and PAB, including providing administrative support and managing correspondence. Distinguishes and identifies petitions, complaints, filings, and general inquiries, including: PELRB declaratory rulings, new unit certifications, challenge elections, appointments from neutral lists, unfair labor practice complaints; RKO inquiries, complaints, motions, redacted and unredacted government records; and PAB appeals. Supports the board and professional staff in case processing functions and appellate proceedings to ensure efficient Office operations. Proofreads, processes, monitors, and maintains case files within the Office or on appeal, including intake and maintenance using case management software, processing all case filings, and docket management in accordance with state law and applicable rules. Monitors and implements legal support procedures related to scheduling status conferences, pre‑hearing conferences, hearings, and pre‑election conferences for the RKO and PAB. Coordinates with professional staff and the director to effectively manage the entire docket and calendar of the RKO, PAB, and PELRB, ensuring all entities are kept informed of the latest actions taken. Maintains confidentiality of board and professional staff deliberations, and ensures impartiality of the Office with staff, the board, parties to proceedings, their representatives, other state agencies and branches of state government, the general public, and the media. Promotes public understanding and confidence in the administrative and adjudicatory functions of the PELRB, PAB, and RKO. Coordinates and schedules pre‑election activities and representation elections, ensuring all procedures comply with administrative rules and RSA 273‑A:10. Prepares comprehensive election documentation, including formal notices, lists of eligible voters, sample ballots, and election ground rules. Conducts on‑site representation elections as assigned by the director, diligently overseeing the process to uphold fairness, accuracy, and integrity of election outcomes. Manages the PELRB list of arbitrators, bargaining impasse mediators, and fact‑finders, including processing petitions for the appointment of mediators, fact‑finders, and arbitrators involved in grievance arbitrations and facilitation of contract negotiations. Tracks and obtains collective bargaining agreements (CBAs) for approximately 640 certified bargaining units at the state, county, city, and municipal levels. Maintains reporting requirements and related data for CBAs, decisions, and other forms and publications available on the PELRB webpage, following established practices and procedures. Handles accounts payable and receivable, including mileage, per diem, expense payments, filing fees, and other payments received by the PELRB. Manages office space rent and supplies and performs data entry and revisions of budget requests in NHFIRST BARS, ensuring compliance with approved budget parameters. Provides administrative support to legal staff, manages correspondence, prepares legal documents, and maintains confidentiality of sensitive information, ensuring smooth and efficient operation of the Office. Minimum Qualifications Associate’s degree and 1 year of experience, OR an equivalent combination of 3 years of education and experience after completing high school. Must have experience in administrative, secretarial, office support, or related fields, including preparation of records, scheduling and coordination of meetings, reviewing documents, or managing case files in a legal setting. Valid driver’s license and access to transportation for statewide travel. Preferred Qualifications Paralegal or Legal Secretary Certificate. Proficiency in word processing software including MS Office. Courses or experience in business math, legal research, records management, legal technology, business law, legal transcription, legal writing, business communications, or legal terminology. Familiarity with court filing, review of rules, proper legal symbols and filing techniques, as well as legal fundamentals. After‑Hire Requirements None. Career Advancement Opportunities In‑Band Advancement available: No. Broad Group Level Advancement available: No. Total Compensation Information The total compensation package includes HMO or POS Medical and Prescription Drug Benefits, Dental Plan, Flexible Spending healthcare and childcare reimbursement accounts, State‑defined benefit retirement plan, Deferred Compensation 457(b) plan, Work/life balance flexible schedules, paid holidays, generous leave plan, state‑paid life insurance, and an incentive‑based wellness program. The value of State’s share of employee retirement is 12.87% of pay. For detailed benefit information see see this link for details on State‑paid health benefits: Additional Information For further information please contact Rebecca Gerlack, Legal Secretary IV at View email address on click.appcast.io or603‑271‑2587. Employment Type: Full‑time. Position posted on05/28/2026, closed on06/29/2026. EEO Statement EOE. TDD Access: Relay NH1‑800‑735‑2964. #J-18808-Ljbffr