Administrative Assistant

Administrative Assistant

Michael Foods, Inc. located in Ravenna, Nebraska is known for the special town that caters to families, giving everything they need to grow. Our location produces powdered meat and poultry for use in products such as seasonings, soups, and instant meals.

Responsibilities

POSITION SUMMARY: Administrative Assistant will be cross-trained in various areas with HR responsibility but will have specific focus areas. Duties include: HR administrative duties, assisting employees, involvement with employee recognition and events, benefit enrollment, recruitment, etc. This position has the responsibility to comply with Safety work rules at all times as well as an obligation to reinforce Safety as a Core Value. Ensures that all policies, procedures, and activities, related to Food Safety & Quality, are followed and complied with uniformly, in an effort to reduce product and process variability.

DUTIES AND RESPONSIBILITIES:

• Assist with administration of various human resources programs and functions. Administrative Assistant will have areas of focus, based on department needs
• Attendance tracking & discipline notices
• Service awards
• Update job description and job posting as needed
• Recruitment (non-exempt) - posting vacancies, interviews, offers, pre-employment, orientation, job fairs, school presentations, tours, etc.
• Employee meals and events
• Retention efforts
• New hire benefit enrollments, annual enrollments, and insurance questions
• Ensures company bulletin boards and postings are current
• Maintain employee e-files and assist with other department and plant filing for area, not just HR
• EBI (I-9) expiration and system maintenance
• Performs administrative duties to assist other departments (data entry, answering phones, photocopying, faxing, filing, etc.)
• Assists employees as needed.
• Compiles, updates, and generates reports (audits, etc.)
• Assists with trainings, presentation and/or events (designing Power Point presentations, room set-up, etc.)
• Monitor and maintain office equipment and supplies
• Office shipping and receiving
• Participates on committees as needed for HR presence and support
• Keep work area neat, clean, and sanitary
• Report all work-related injuries or unsafe conditions to supervisor immediately
• Use appropriate safety equipment when required (ear plugs, rubber boots, safety glasses, face shields, aprons, bump caps, etc.)
• Maintain good personal hygiene
• Follow all SQF principles pertinent to your position as specified by the SQF Practitioner.
• Report all Food Safety & Quality issues to a Supervisor, QA Manager, or at Senior Manager.
• Complete internal HACCP training
• Maintain a positive attitude
• Assume personal responsibility to insure safe and healthy workplace for everyone. Adhere to all safety policies and procedures and, incorporate safety and health in all jobs and tasks
• Adhere to Quality work practices, follows GMP's, maintains sanitary conditions and ensures that product quality is maintained. Reports to management any conditions or practices that may adversely affect food safety and quality
• Ensure regulatory compliance at all times
• Perform other duties as assigned

Qualifications

EDUCATION AND EXPERIENCE REQUIRED:

• High School Diploma or Equivalent

PREFERRED EDUCATION, EXPERIENCE, AND SKILLS:

• Bachelor's in Human Resources, Business or Management preferred
• Previous HR experience desired
• Previous clerical experience desired
• Professional English oral and written communication skills required
• Bilingual in Spanish desired
• Must be able to work independently or in a team as needed
• Proficient knowledge and use of computer programs (Word and Excel required; Power Point desired)
• Must have effective follow-up, problem solving, communication, creativity and interpersonal skills
• Must be able to multi-task and identify and change priorities efficiently to keep up with business demand.
• Must be organized and detail oriented
• Must be professional in dealing with personnel issues including maintaining confidential information
• Current and valid driver's license preferred
• Knowledge of ATS and/or HRIS system desired