Administrative Assistant II

Administrative Assistant II

Under direct supervision, provides general administrative support to a department or group of professionals. Compiles and analyzes basic information for inclusion in reports or presentation materials, prepares charts, graphs, or tables as necessary. Receives and responds to routine correspondence following established procedures not requiring management review. Assists employers by performing secretarial and administrative tasks. Handles high volume of detailed work. Compiles, analyzes, and reconciles reports. Prepares and verifies weekly, monthly, quarterly, and annual reports such as indexes, budgets, inventories, etc. Organizes employer's appointment schedule. Maintains business records and files. Opens and sorts incoming mail and prepares replies or directs mail to their employers for reply. Arranges conferences and travel accommodations. Handles purchase orders, payments of bills, and expense vouchers. Works with confidential materials, personnel records, pay roll and salary data. Prepares letters, memos, invoices, manuscripts, and other business documents as directed, using designated word processing software. Minimum 3-5 years of experience. Typically requires a high school education or equivalent. A minimum of 60 wpm is required; speed-writing or shorthand may be required. Requires the ability to exercise independent judgment and employ basic reasoning skills. Uses designated software packages including word processing, spreadsheet, database management, and presentation software in the performance of position tasks.