Administrative Specialist II

Administrative Specialist II

The Administrative Specialist II provides administrative support to the department head and is responsible for preparing reports, coordinating office activities, examining and verifying documents, maintaining organized records, and assisting in the development and revision of policies and procedures. This position oversees and a large number of student support workers and coordinates their schedules, tasks, and documents. This position is governed by state and federal laws and agency/institution policy.

Essential Duties and Responsibilities:

• Researches various data storage and/or computer records to obtain information and compiles data for reports.
• Composes and types routine correspondence and form letters, maintains activity logs and/or financial ledgers, and submits reports to supervisor.
• Reviews documents including applications, forms, vouchers, records, and reports for accuracy, completeness, and compliance with laws and regulations, makes necessary corrections, and assigns file numbers.
• Provides information, assistance, and clarification to interested parties concerning agency/institution policies and procedures.
• Assists in developing or revising agency/institution policies, procedures, and directives based on research findings and compiles financial information used to formulate budget proposals and monitor expenditures.
• Performs other duties as assigned.

Knowledge, Skills, and Abilities:

• Knowledge of the principles and practices of mathematics and statistics.
• Knowledge of research and analysis techniques and methods.
• Knowledge of work-related subject area.
• Knowledge of computers and software applications.
• Ability to prepare, present, and review oral and written information and reports.
• Ability to research and analyze related work program information.
• Ability to develop, recommend, interpret, and apply policies and procedures.
• Ability to analyze financial records and prepare reports.
• Ability to plan, organize, and direct the work of others.

Minimum Requirements:

• The formal education equivalent of a high school diploma; plus two years of experience in a specialized or related area applicable to work performed.
• Additional requirements determined by the agency for recruiting purposes require review and approval by the Office of Personnel Management.
• Other job related education and/or experience may be substituted for all or part of these basic requirements, except for certification or licensure requirements, upon approval of the qualifications review committee.

Preferred Qualifications:

• Previous experience as an administrative assistant or manager.
• Associates or Bachelor's coursework or degree.
• Experience working on a college campus.
• Experience using Banner.
• Experience working with Microsoft Office suite programs.
• Experience in customer service.
• Knowledge of art program activities through prior training or participation.

Work Location, Environment, and Physical Demands:

• This position is located in offices and classrooms within Norman Hall and ATU.
• The position requires the ability to change locations and/or walk moderate distances during the day.
• Required activities include: sitting for extended periods, use of a keyboard and mouse, use of standard office equipment.

What to Submit:

• Resume.
• Cover letter.
• Transcripts.
• References.

To be considered for the position of Administrative Specialist II, all applications must be received and processed through our applicant tracking system Cornerstone prior to the closing date on June 23, 2026, before 6:00 pm central time.

This position is subject to a pre-employment criminal background check. A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Arkansas Tech University is an equal opportunity employer and prohibits discrimination on the basis of color, sex, sexual orientation, gender identity, race, age, national origin, religion, veteran status, genetic information, or disability.