Office Administrator / Bookkeeping Assistant
$29 per hourElegante Granite & Marble Inc.
Job Description
Job Description
Office Administrator / Bookkeeping Assistant
$29/hour | Full-Time | Westbury, NY (On-Site)
About the RoleWe are seeking a highly organized and dependable Office Administrator / Bookkeeping Assistant to support day-to-day operations at a fast-paced, design-driven company.
This is an entry-to-mid level role ideal for someone who thrives in a structured environment, enjoys keeping things organized, and is comfortable supporting both administrative and basic bookkeeping functions.
You will work directly with leadership and play a key role in keeping the office running smoothly.
Key Responsibilities Office & Administrative Support- Manage incoming mail, scanning, and document organization
- Maintain digital files and ensure proper documentation across jobs
- Support day-to-day office coordination and administrative needs
- Assist with scheduling, follow-ups, and general office logistics
- Generate client invoices and follow up on outstanding balances.
- Enter data into QuickBooks and internal systems
- Enter cash receipts and scan supporting documentation
- Process vendor bills and ensure timely and accurate processing of payments.
- Code credit card purchases utilizing QuickBooks Online bank feed
- Ensure job documentation is complete and properly stored
- Assist in maintaining consistency between office records and financial data
- Provide general support to leadership as needed
- Highly organized and detail-oriented
- Reliable and consistent with strong follow-through
- Comfortable working in a fast-paced office environment
- Strong communication skills and professional demeanor
- Prior office or administrative experience preferred
- Exposure to bookkeeping or accounting tasks is a plus
- Construction or trades experience is a plus
- Basic familiarity with QuickBooks Online
- $29/hour (full-time)
- Monday–Friday, 9:00 AM – 5:00 PM (on-site)
- Benefits include medical insurance, 401(k), paid holidays, and PTO
- Clear structure and responsibilities
- Hands-on exposure to both operations and accounting
- Opportunity to grow into a more senior role over time
- Stable, team-oriented environment
Vacancy posted 4 days ago
Similar jobs that could be interesting for youBased on the Office Administrator / Bookkeeping Assistant in Westbury, NY vacancy
$38 per hour
...Senior Bookkeeper / Office Administrator $38/hour | Full-Time | Westbury, NY (On-Site) About the Role We are seeking a highly experienced and detail-oriented Senior Bookkeeper / Office Administrator to take full ownership of our day-to-day accounting operations....SuggestedFull timeWork at officeMonday to FridayElegante Granite & Marble Inc.
Westbury, NY3 days ago$25 - $30 per hour
...for an accommodation or an alternative application process. Office Administrator Full Time Tepedino & Company Cpas Llc, Jericho, NY, US 3... ...to facilitate timely information flow and issue resolution. Assist in preparing reports, presentations, and documentation required...SuggestedHourly payFull timeWork at office$20 - $22 per hour
...SOCIAL MEDIA /REEL/ STORIES /POSTING /TIKTOK . . Part-Time In-Office Office Assistant / Scheduler. Responsibilities Speaking with customers... ...customer payments over the phone. General office and administrative support. Must be friendly, organized, and comfortable communicating...SuggestedHourly payPart timeWork at officeImmediate start$75k - $85k
...-Time Company: FTSGPS / Forward Thinking Systems Location: In-office, Jericho, NY Reports to: Director of Accounting & Finance The... ...2-4 years of accounting experience in a hands‑on accounting, bookkeeping, AR/AP, or staff accountant role. Strong understanding of accounting...SuggestedFull timeWork at officeFtsgps
Jericho, NY4 hours ago- ...for incoming cash. 6. Operates simple office machines. 7. Types financial forms and... ...including or supplemented by a course in bookkeeping or accounting; OR 2. Graduation... ...the following individuals: Sammy Gergis, Assistant Superintendent, Human Resources & Education...SuggestedContract workWork at office
Nassau Board of Cooperative Educational Services
Garden City, NY13 days ago - ...clerical work involving the application of bookkeeping principles and practices in the... ...direction of the work of a group of clerical assistants. Typical duties include: Assigns,... ...data entry terminal, bookkeeping and other office machines and instructs assistants in...Work at office
$24 - $25 per hour
...Hybrid Work from home Monday & Friday, in-office TuesdayThursday About the Role A... ..., NY is seeking a motivated Accounting Assistant to support the Accounts Payable and... ...and basic reporting Provide general administrative support to the accounting department...Hourly payFull timeTemporary workWork at officeWork from homeMonday to Friday- ...Boutique Accounting Firm in Long Island is looking for a reliable Administrative Assistant that can work well in a fast-paced, office-based setting. We have regular business hours 9AM - 5PM, with potential for increased hours during tax season or month-end Key Responsibilities...Work at office
DAWSON & VIRK ADVISORS LLC
Hicksville, NY12 hours ago $21 - $24 per hour
...opportunity to provide patient care without worrying about the administrative needs of the practice. Duties & Responsibilities Maintain... ...appropriate documentation and notes of all collection activity Assist with collections efforts in accordance with company policies and...Full timeLocal areaMonday to Friday$22 per hour
...New York Ag Connection is seeking a Seasonal Office Documentation Specialist in Hicksville, NY. This role supports daily office operations... ...accurate filing and documentation. Candidates should possess administrative support experience and proficiency in Microsoft Office. The...Hourly paySeasonal workWork at officeFlexible hoursNew York Ag Connection
Hicksville, NY4 hours ago$22 per hour
...Patient Engagement Specialist / Medical Office Assistant Island Psychiatry is seeking a compassionate, organized professional to join... ...who enjoys helping people and supporting the day-to-day administrative needs of a busy mental health office. In many cases, you will...Hourly payFull timePart timeWork at officeFlexible hoursAfternoon shiftIsland Psychiatry, PC
Huntington, NY3 days ago$56.88k
...I will perform a variety of front-end administrative tasks to support practice operations including... ..., answers questions, requests for assistance are directed to proper individual, etc.... ...with physicians, nurses, and office staff. Exercises skill in prioritizing...Work at officeNYU Langone Health System
Mineola, NY12 hours ago- ...Bond agency, we are licensed by the NYS Department of Financial Services. Our company has been in business for many years. We have offices through out the state. Company Description We are a New. York State Licensed Bail Bond agency, we are licensed by the NYS Department...Work at officeFlexible hoursWeekend work
AFFORDABLE BAILS NEW YORK
Hempstead, NY2 days ago $36.23k - $44.83k
...Job Description: Position Available: Office Assistant 1 (NYHELPS), SG-06, Line # 05878 Location: SUNY Old Westbury - Facilities/Maintenance Salary: $36,232.00 - $44,828.00 plus $4,000.00 location pay Shift: Monday through Friday, 7:30 AM - 4:00 PM...Permanent employmentFull timeWork at officeImmediate startMonday to FridayShift workSUNY Old Westbury
Old Westbury, NY12 hours ago- ...services to support customer inquiries effectively. Track office supply inventory and place orders as needed to ensure smooth... ...Minimum of 2 years of experience in customer service or office administrative tasks. Outstanding communication and interpersonal skills...Work at office
Temco Logistics
Hicksville, NY4 days ago $35k
...Office Assistant Job Location(s) US-NY-Old Westbury Job ID 2026-4409 Division College of Osteopathic Medicine Position Type Staff Type Regular Full-Time Category Administrative/Clerical Overview New York Institute of Technology's six schools and colleges offer undergraduate...Full timeWork at officeLocal areaWorldwideNew York Institute of Technology
Old Westbury, NYa month ago$18 - $22 per hour
...Queens Village Job Summary Caliber Collision has an immediate job opening for an Office Administrator to perform all-purpose duties, which may include, but not limited to assisting with providing the front office teammates with the necessary tools, training and...Hourly payWeekly payWork at officeImmediate startCaliber
Queens Village, NY4 days ago$27 - $30 per hour
...Office Administrator Great Neck, Long Island Final compensation will be based on a combination of: relevant work experience, education... .... The Office Administrator will be responsible for assisting the Office and Administration Manager in ensuring that all...Hourly payWork experience placementWork at officeIovino Enterprises LLC
Kings Point, NY3 days ago$36.23k - $44.83k
...NY HELP Yes Agency SUNY Old Westbury Title Office Assistant 1 Occupational Category Clerical, Secretarial, Office Aide Salary Grade 06 Bargaining Unit ASU - Administrative Services Unit (CSEA) Salary Range From $36232 to $44828 Annually Employment Type...Permanent employmentFull timeWork at officeRemote workNew York State Civil Service
Old Westbury, NY4 days ago$18 - $18.5 per hour
...Office Clerk - Hicksville Hicksville NY MDO - Hicksville, NY 11801 Overview Salary Range $18.00 - $18.50 Hourly Position Type... ...of 2 years of experience in customer service or office administrative tasks. Outstanding communication and interpersonal skills to...Hourly payFull timeWork at office- ...supported. Job Overview As an Airline Account Administrator at dnata Catering, you will manage... ...services meet or exceed expectations. Assist with the coordination of catering logistics... ...is a plus. Proficiency in Microsoft Office applications, including Excel. Skills &...Full timeWork at officeWorldwideAfternoon shift
- ...patients while maintaining efficiency in all administrative aspects of the practice. We are seeking... ...be able to communicate with Attorney offices and the patient to acquire the accurate... ...processes and ensure efficient workflows. Assist in the development of reports for...
New York Sports and Joints
Garden City, NY13 days ago - ...Job Description Job Description Position Summary The Billing Representative for Progressive Oral Surgery assists the Billing Manager with the overall operations of the organization's billing department. A billing representative must have strong analytical and communication...
Progressive Oral Surgery
New Hyde Park, NY24 days ago $55k - $70k
...Specialist to join our high‑volume Billing Department in our Uniondale office. What You’ll Do In this role, you will support the firm’s... ...and resolve billing issues; collaborate with partners, assistants, and billing staff to ensure accuracy and completeness....Full timeWork at officeLocal areaCullen and Dykman
Uniondale, NY5 days ago- ...Job Description Job Description Law firm seeking full time Billing Assistant. Must have experience with time management programs and electronic billing systems. Experience in regards to editing, preparing and processing attorney’s invoices accurately and timely as...Full time
Farbe Brocks & Zane LLP
Garden City, NY18 days ago $17.03 - $27.35 per hour
...have an exciting opportunity to join our team as a Nursing Office Assistant - Part Time. In this role, the successful candidate... ...and work sheets Works closely with Director of Nursing Administrative Services assuring accuracy of agency/overtime order, proper...Hourly payTemporary workPart timeWork at officeShift workNYULMC
Mineola, NY3 days ago$65k - $75k
...full-service law firm that clients trust to deliver top-tier, cost-effective legal services. Today we have 180 attorneys in eight offices across the east coast. What we Offer: · Base salary: $65k-$75k · Full benefits: Medical, Dental, Vision · 401k and generous...Work at officePinnacleConnect LLC
Uniondale, NY12 days ago- ...have the ability to multitask and manage time effectively. Effective written and verbal communication skills. Proficient in Microsoft Office -Excel and Word. Duties and Responsibilities Monitor Aging Reports (AR) and perform extensive and timely account follow-up...Full timeTemporary workWork at officeFlexible hours
Centralnassau
Hicksville, NY4 days ago $22 - $35 per hour
...patient care in a collaborative and supportive environment. Assist with front office tasks, including greeting patients, answering calls,... ...that values patient care. Gain experience in both administrative and clinical settings. Help make a positive impact in...Work at officeCatholic Health Service
Greenvale, NY2 days ago$28 - $30 per hour
...Nursing Office Administrative Assistant New York Plastic Surgical Group (NYPS Group) is the largest and longest-running private and academic plastic surgery practice in the United States. With more than 20 board-certified plastic surgeons practicing across 10+ affiliated...Temporary workWork at officeNew York Plastic Surgical Group
Garden City, NY1 day ago
Do you want to receive more vacancies?
Subscribe and receive similar vacancies to Office Administrator / Bookkeeping Assistant. Be the first to apply!
