Receptionist

Receptionist

Applicants are instructed to address in their application/resume their experiences directly related to each section noted in the posting. Only completed/submitted online applications with supporting documents will be screened.

Position Type: Non-Licensed Support Staff

Location: Educational Support Center

Date Available: July 1, 2026

Qualifications

License: Required: N/A

Education: Required: High School Diploma or GED Equivalent

Experience: Required: One (1) year experience working as a receptionist or office assistant greeting guests and answering calls and two (2) years' experience in a customer service environment. Proficient in Spanish (oral and written).

Essential Performance Responsibilities

Answers the Educational Support Center telephone switchboard and responds appropriately to requests for information. Meets and communicates effectively with staff and the public in a professional, courteous, and friendly manner, thus promoting a positive image. Maintains a professional and comfortable reception area which includes a reading table stocked with current school district publications, periodicals of general interest and professional reception area dcor. Serves as a backup to the internal processor responsible for incoming mail to include sorting and routing of interoffice and U.S. mail. Assists with distribution of Fed-Ex and UPS mail and packages. Assists in the registration of new students as needed. Enters and processes all purchase orders for Educational Services department. Enters purchase order information into an Excel spreadsheet to keep track of delivered and/or missing orders. Contacts vendors if there are problems with orders. Files all purchase orders and with accounts payable department once orders have been delivered. Assists in the coordination and registration of district preschool screening Takes phone calls to register child Sends home screening information packet Prepares folders for screening Registers families for Woodland Educational Learning Experience and Preschool Screenings. Enters student information in the Prekindergarten shared drive. Emails parents links, the Home Language Survey Form, and steps for upcoming screening. Collects Home Language Survey Forms. Keeps track of such forms for screening team. Registers visitors and guests using the Visitor Management System. Informs internal employees their guests have arrived, after registering the visitor as a Guest. De-escalates any situation that arises with guest by providing assistance and/or including other leadership individuals. Assists the Educational Support Center Administrative Supervisor with policies and administrative procedures.

Other Performance Responsibilities

1. Assist in other areas as needed. 2. Complete other duties assigned.

Knowledge, Skills and Abilities

Technical: Uses the district email system, Google platforms, Microsoft Office, and the district's attendance system; Must have strong typing and computer skills. Interpersonal: Ability to develop and maintain positive relationships with staff, parents, students, businesses and community. Must have strong organization, communication and interpersonal skills; and a strong sense of teamwork. Must be able to cope with deadline pressures; make difficult decisions that impact the organization in a positive sense; work harmoniously with the community, students, parents, staff, and administration, etc.; and have strong customer service skills; communicate effectively with students, parents and staff; exhibit sound judgment in dealing with people; and follow directives given by Administration. Must also be a creative problem solver; and empathetic, humanistic and open-minded.

District Core Competencies

Supports the establishment of mutual respect and equal human dignity across the entire school community. Welcomes and promotes inclusion, equity, and diversity. Demonstrates an unwavering commitment to the success of all students. Understands that one's identity may be different from students, parents, and staff. Appreciates those differences for the success of all students. Works collaboratively and respectfully with students, parents, staff and community members across diverse identities and backgrounds. Anticipates, identifies, and adapts to change in support of continuous improvement. Communicates in an approachable, respectful and professional manner. Participates in professional development and training to enhance effectiveness. Takes initiative, manages multiple priorities, and organizes work efficiently. Effectively organizes work to be as productive as possible.

Physical Demands

Manual Dexterity: Work requires definite skilled and accurate physical operations requiring some closely coordination performance. Physical Effort: Work requires handling average weight materials or equipment, but not for sustained periods. Must be able to lift 25 pounds. Working Conditions: Some exposure to definitely disagreeable elements may exist, i.e., temperature changes, use of steps/stairs, walking long distances throughout the building, etc.

Terms of Employment: Full-time, 12-month (260 days), non-exempt Union position.

Salary Range: $16.59, plus the opportunity to earn up to an additional $2.10 per hour with Knowledge, Skills and Abilities (KSA's)

Evaluation: Conducted Annually