Procurement Administrator II

Job Description

Job Description

Overview

The Procurement Administrator provides administrative and clerical support specifically related to supply chain and procurement department activities. Maintains files, logs, records of invoices, purchase orders and other related documentation. Trains users of supply management systems to ensure business processes for purchasing and inventory are properly managed. Maintains information on computer systems. Assists in expediting orders. May provide customer support to both internal clients and external customers to ensure proper services are delivered. May assist buyers in contacting vendors to obtain prices and schedule delivery dates. May develop and maintain resources for assigned commodity items. Prepares standard requests for quotation. Assignments may require initiative regarding pricing revisions, order cancellations, discontinued items, acceptable substitutes, delivery date revisions and invoice discrepancies.

Responsibilities

Depending on the operational requirements of the Patient Care Center (PCC), this position may include the front office functions of the Office Administrator as well as all of the functions listed below.

• Provide the highest level of customer service is provided to patients, fellow employees and referral sources.
• Order all supplies as requested by Practitioners in a timely, professional manner in accordance with corporate guidelines.
• Receive, unpack, and distribute incoming shipments.
• Notify front office staff when received items are ready for fitting.
• Package and ship items necessary for efficient practice functions.
• Code and approve vendor invoices for payment.
• Maintain petty cash account per corporate guidelines.
• Maintain stockroom for efficient practice operations.
• Coordinate inventory process.
• Ensure the privacy and security of protected health information per HIPAA requirements
• Assist with quality assurance to ensure patient satisfaction with PCC services as necessary.
• Comply with the system of internal controls to ensure proper handling of supplies, vendor payments, petty cash and other items including billing system data entry and bank deposits.
• May receive, sort and distribute mail appropriately and in a timely manner.
• May compile and code A/P invoices per guidelines for approval.
• Significant travel via automobile, airplane and other public transportation may be required.
• Performs other duties or special projects as assigned.

Qualifications

• Typically requires 2 years of related experience.
• A valid driver’s license and driving record within the standards outlined within Hanger’s Motor Vehicle Safety Policy and Procedures.