Administrative Assistant II

Administrative Assistant II

Our client, a Banking company, is looking for an Administrative Assistant II for their Charlotte, NC/Hybrid location. Responsibilities include providing administrative and operational support to executives and teams, including calendar management, meeting coordination, travel arrangements, expense processing, and office logistics. The successful candidate will be adaptable, resourceful, and committed to creating a seamless workplace experience. Serve as point of contact for scheduling, workspace coordination, and office-related needs. Coordinate meetings and events, including room reservations, catering, meeting materials, technology support, telepresence, and Microsoft Teams setup. Manage calendars, schedule meetings, and coordinate travel arrangements. Process expense reports and oversee office supply ordering. Maintain shared documents, trackers, and administrative processes. Proactively identify and resolve scheduling conflicts and operational issues. Coordinate executive travel, including transportation, hotel, and dining reservations as needed. Arrange building and floor access for executives, employees, and visitors.

Requirements include 3+ years of administrative or office support experience, preferably in a corporate environment. Strong organizational skills with the ability to manage multiple priorities effectively. Excellent communication and interpersonal skills. Proficiency with Microsoft Office, including Outlook, Teams, Excel, and PowerPoint. Experience using business applications such as Concur, MyFacility, visitor registration systems, ARM, GEPSmart, and similar tools. Ability to troubleshoot moderately complex issues and identify practical solutions. High level of professionalism and discretion when handling sensitive information. Ability to work onsite and provide hands-on support as needed. Experience supporting senior leaders and/or multiple executives in an onsite environment. Strong problem-solving skills with the ability to anticipate needs and proactively address challenges. Demonstrated ability to work independently while collaborating effectively across teams.

Why Should You Apply? Health Benefits, Referral Program, Excellent growth and advancement opportunities.