Accounts Receivable & Accounts Payable Specialist

Job Description

Job Description

Accounts Receivable & Accounts Payable Specialist

Start Date: Dec. 1, 2026

Location: Ocala, FL

Work Schedule Style: In-Office Monday–Thursday | Hybrid (Remote) Friday

Pay Rate: $20.00 / hour

Hours: Monday – Thursday, 8:00 AM – 5:00 PM (In-Office) | Friday, 8:00 AM – 12:00 PM (Hybrid/Remote)

Position Overview

We are seeking a detail-oriented Accounts Receivable & Accounts Payable Specialist to join our finance team in Ocala, FL. This position operates in-office Monday through Thursday, with a hybrid schedule on Friday mornings. The role is responsible for the accurate and timely processing of customer receipts, vendor invoices, disbursements, and related accounting transactions.

In this role, you will support day-to-day cash application, accounts payable processing, payment documentation, month-end activities, and record retention utilizing SAP and DocuPhase. You will serve as a key liaison between customers, vendors, operations, and finance to ensure accurate financial records, strong internal controls, and efficient transaction processing.

Key Responsibilities

Accounts Payable:

• Accurately and timely enter vendor invoices into SAP.
• Index and upload invoices and supporting documentation into DocuPhase.
• Prepare and process weekly check runs (matching supporting documentation, obtaining approvals, printing checks, and coordinating postage/mailing).
• Research and resolve invoice discrepancies and vendor inquiries promptly.
• Maintain organized vendor files and ensure compliance with internal policies and procedures.

Accounts Receivable & Cash Application:

• Post incoming customer payments and apply funds to appropriate open invoices.
• Process customer payments containing deductions, shortages, trade allowances, chargebacks, and other variances using approved reason codes.
• Apply single customer payments across multiple customer accounts when applicable.
• Process and post payments received without open receivables using appropriate posting keys and reason codes.
• Research unapplied cash, short pays, deductions, and customer account discrepancies.
• Process approved credit card payments through Converge Pay and post transactions in SAP once funds are confirmed in the bank account.
• Post freight claim reimbursements to designated general ledger accounts, ensuring proper assignments, descriptions, and profit center coding.

Collaboration & General Duties:

• Coordinate with Customer Service, Sales, and Finance teams to resolve payment issues and open items.
• Perform other related duties as assigned.

Qualifications & Requirements

• Experience: 2+ years of experience in Accounts Receivable, Accounts Payable, Cash Application, or General Accounting. Experience processing both AR and AP transactions is strongly preferred.
• Systems & Software:
• • Hands-on experience working in an ERP system (SAP preferred).
  • Experience with document management systems (DocuPhase preferred).
  • Strong proficiency in Microsoft Excel and the ability to research transactions across multiple systems.
• Technical Knowledge: Working knowledge of general ledger coding, cost centers, profit centers, and foundational accounting principles.
• Core Competencies:
• • High attention to detail with proven accuracy in reconciling payments, deductions, and invoices.
  • Strong written and verbal communication skills.
  • Ability to work independently as well as collaboratively in a team environment.
  • Strong organization and time-management skills to manage priorities and meet deadlines under pressure.