Administrative Recruiting Coordinator

Job Description

Job Description

Hiring multiple Administrative Recruiting Coordinators for a large tech company in Seattle, WA! If interested, please apply directly.

Job Description

The Recruiting Coordinator works closely with a team of recruiters in a fast-paced recruiting organization to support end-to-end hiring activities and build strong candidate relationships. This role serves as an integral partner in managing recruiting logistics, maintaining accurate records, and providing candidates with a professional and positive first impression. The position is ideal for someone who enjoys organization, excels at multitasking, communicates clearly, and thrives in a dynamic environment while contributing to the growth of a talented workforce.

Responsibilities

• Schedule interviews and phone screens by working directly with candidates and hiring managers.
• Arrange travel logistics for visiting candidates when needed.
• Update candidate records and job postings in applicant tracking and recruiting systems.
• Confirm new hires and ensure all relevant recruiting systems reflect accurate status information.
• Provide timely follow-up correspondence to candidates regarding their recruiting status via phone and email.
• Track recruiting activities and prepare weekly reports summarizing candidate status and pipeline progress.
• Coordinate post-interview debrief meetings and distribute debrief materials to interview teams.
• Identify and recommend opportunities to improve the candidate experience and scheduling efficiency.
• Assist with the coordination and execution of other recruiting activities and projects as needed.

Essential Skills

• At least 1 year of experience as a recruiting coordinator or in a coordination-focused role.
• Experience with MS Word, Excel, and PowerPoint.
• Bachelor’s degree.
• Demonstrated ability to manage scheduling and coordination tasks in a professional environment.
• Experience supporting recruiting, talent acquisition, or similar administrative functions.
• Familiarity with applicant tracking systems (ATS) or recruiting systems.

Additional Skills & Qualifications

• Strong customer focus with a commitment to delivering an excellent candidate experience.
• Exceptional attention to detail and organizational skills.
• Strong oral and written communication skills.
• Ability to work effectively in a fast-paced, quickly changing environment.
• Experience in administrative coordination supporting multiple stakeholders.
• Experience or interest in recruiting, talent acquisition, or human resources.

Work Environment

This role operates in a fast-paced, dynamic recruiting environment that requires frequent interaction with recruiters, hiring managers, and candidates. You will work extensively with office productivity tools such as MS Word, Excel, and PowerPoint, as well as applicant tracking and recruiting systems. The position is 100% onsite, providing direct access to the recruiting team and stakeholders. The work involves managing multiple priorities, adapting quickly to changing schedules, and maintaining professionalism in all candidate and internal communications.

Job Type & Location

This is a Contract position based out of Seattle, WA.

Pay and Benefits

The pay range for this position is $24.00 - $24.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Seattle,WA.

Application Deadline

This position is anticipated to close on Sep 18, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on us.fitly.work for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.