Administrative Coordinator

Recruiting Coordinator

The Recruiting Coordinator works closely with a team of recruiters in a fast-paced recruiting organization to support end-to-end hiring activities and deliver an exceptional candidate experience. This role serves as an integral partner in managing recruiting logistics, maintaining accurate candidate records, and building strong relationships with candidates and internal stakeholders. The position offers an excellent opportunity to gain broad experience in talent acquisition and contribute to building a high-performing organization of talented individuals. Role is 100% onsite in Seattle, WA.

Responsibilities

• Schedule interviews and phone screens by working directly with candidates and hiring managers, including arranging travel for visiting candidates when needed.
• Update candidate records and job postings in recruiting systems to ensure accurate and current information throughout the hiring process.
• Confirm new hires in the recruiting systems and ensure all related documentation and records are complete and accurate.
• Provide timely follow-up correspondence to candidates regarding their recruiting status via phone and email.
• Track recruiting activities and prepare weekly reports on candidate status and pipeline progress.
• Coordinate post-interview debrief meetings and prepare and distribute debrief materials to interview teams.
• Identify opportunities to improve the candidate experience and increase scheduling efficiency, and share recommendations with the recruiting team.
• Assist in the coordination and execution of other recruiting activities and projects as needed.
• Partner effectively with internal and external stakeholders, including recruiters, hiring managers, and candidates, to support a smooth and professional hiring process.
• Adapt quickly to changing priorities and requirements in a dynamic recruiting environment while maintaining a high level of organization and service.

Essential Skills

• At least 1 year of experience as a recruiting coordinator or in a coordination-focused role.
• Demonstrated experience in scheduling interviews and managing complex calendars.
• Proficiency with Microsoft Word, Excel, and PowerPoint.
• Experience with applicant tracking systems (ATS) or recruiting systems.
• Strong coordination and administrative skills with the ability to manage multiple tasks simultaneously.
• Bachelor's degree.
• Excellent attention to detail and strong organizational skills.
• Effective oral and written communication skills.
• Ability to work efficiently in a fast-paced, quickly changing environment.
• Customer-focused mindset with a commitment to providing a positive candidate experience.

Additional Skills & Qualifications

• Experience supporting talent acquisition or recruiting functions in a corporate or high-growth environment.
• Background in administrative coordination or operations support roles.
• Demonstrated ability to build strong working relationships with internal stakeholders and candidates.
• Proven ability to shift priorities quickly and manage competing deadlines.
• Interest in developing a career in talent acquisition within a large technology-focused organization.
• Strong problem-solving skills and the ability to identify and implement process improvements.
• High level of professionalism, discretion, and reliability when handling candidate and hiring information.

Work Environment

This role is 100% onsite in Seattle and requires regular in-person collaboration within an office building environment. The position operates in a fast-paced, dynamic recruiting setting where priorities can shift quickly, and responsiveness is essential. You will work closely with recruiters, hiring managers, and candidates, frequently using recruiting systems, applicant tracking tools, and the Microsoft Office suite (Word, Excel, and PowerPoint) to manage scheduling, documentation, and reporting. The work environment emphasizes professionalism, strong communication, and a high level of organization while supporting a positive and engaging candidate experience.

Job Type & Location

This is a Contract position based out of Seattle, WA.

Pay and Benefits

The pay range for this position is $24.00 - $24.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Seattle, WA.

Application Deadline

This position is anticipated to close on Sep 22, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on click.appcast.io for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.