SSI Administrative Assistant

Administrative Assistant

Perform administrative tasks that include team administrative activities, secretarial work, and clerical work.

Legal Aid Society of San Diego (LASSD), the largest poverty law firm serving San Diego County since 1953, strengthens our communities by redressing our clients' legal problems, empowering our clients to access and effectively participate within the legal, governmental, and social systems and encouraging self-empowerment in the fight against poverty and injustice. LASSD continues to be a proud, committed, and compassionate group of people dedicated to providing equal access to justice for San Diegans through aggressive, quality legal services. This position is in person, full-time, onsite at our Midtown Office.

Principal Duties and Responsibilities:

• Perform secretarial work, such as making copies, preparing letters, forms, documents, and other such tasks.
• Assist in the preparation of materials for, and make arrangements for, meetings, seminars and training events as required.
• Assist with outgoing mail.
• Distribute incoming mail. Scan mail electronically for staff.
• Maintain needed templates and forms.
• Assist advocates and attorneys with creating client file folders and with filing.
• Update printed handbooks and manuals with supplements as received.
• Data entry.
• Contact clients, organizations, and others to obtain specified information, under the supervision and direct request of their manager.
• Request client medical records for SSI/SSDI applications.
• Follow-up with medical providers by phone, facsimile, and email to ensure LASSD's receipt of requested medical records.
• Process incoming referrals from all sources. Create and assign intakes to staff members.
• Assist with requisition of supplies.
• Compliance with all program and grant requirements.
• Other tasks as assigned.

Requirements:

Qualifications:

• High School Diploma or GED.
• Must have secretarial skills sufficient to provide clerical assistance to the team.
• Must have writing skills sufficient to compose correspondence, reports, announcements, and public information materials.
• Must have knowledge of Microsoft Office Suite (Word, Outlook, Excel, and PowerPoint) and have the ability to learn firm-specific software/databases.
• Ability to work independently as well as support team efforts.
• Must have reliable transportation.
• Strong oral and written communication skills.
• Strong organizational skills.

Desired Knowledge, Skills, and Abilities:

• Fluency in written and spoken Spanish preferred.
• Demonstrated commitment to serving low-income people.
• Ability to work successfully with people from diverse backgrounds.
• At least one (1) years' experience working in an office setting.

Pay and Benefits:

The Administrative Assistant is an hourly position with a pay range of $23.08 - $31.87. The starting hourly pay is $27.48. In addition, there is a bilingual pay increase of 2% for passing an oral test and 2% for passing a written test for threshold languages other than English.

LASSD offers a generous benefits package, a 35-hour workweek, paid vacation leave and sick leave and 100% employer-paid medical premium, 50% employer-paid premium for dependents under LASSD health plan, as well as dental, vision, and life benefits. Staff also have the option to participate in a 403(b)-retirement plan and dependent and health flex savings accounts (FSA). LASSD has its own law school loan repayment program and is an eligible nonprofit employer for the Public Service Loan Forgiveness (PSLF) Program.

LASSD is an equal opportunity employer, we hire without regard to race, color, religion, national origin, physical or mental disability, medical condition, marital status, sex, gender, gender identity, gender expression, reproductive health decision making, age, sexual orientation, veteran and/or military status, domestic violence victim status, political affiliation, and any other status protected by state or federal law.

Legal Aid Society Of San Diego