Administrative Assistant

Job Description

Position Title :

Administrative Assistant

Pay Rate :

$47,300-$56,700

Multiple factors, including Individual experience, skills and abilities will determine where an employee is ultimately placed in the pay range.

Category/Shift :

Salaried Full-Time, Non-Exempt

Physical Location :

720 Laurel Street,

Reading, PA 19602

The Job You Will Perform:

• Provide visible and active leadership in delivering excellent safety results. Actively participates in the facilities safety observation program

• Performs recordkeeping for all required documentation per IP record retention policy and regulatory requirements

• Manage hourly work schedules/payroll practices and attendance reporting

• Provides clerical support for the office and production team when needed

• Coordinates records retention for department

• Participates in SharePoint maintenance for the department

• Assists in managing general building maintenance by coordinating with maintenance and housekeeping

• Assists with scheduling meetings/teleconferences/appointments for managers and other staff members

• Supports meetings by ordering meals, coordinating meeting locations, and tracking equipment

• Arranges for company business lunches on and off-site

• Makes travel arrangements for managers and staff

• Coordinates the mail service needs for the department by picking up mail and delivering mail to Security at the beginning and at the end of each work day

• Orders and maintains office supplies

• Enters purchase requisitions and generates check requests when needed

• Updates procedures and policies as requested

• Seeks out and implements best practices using teams, databases, vendors, and other resources

• Performs any other duties related to the position of administrative assistant as directed by the managers or requested by the staff

The Skills You Will Bring:

• Minimum of three (3) years administrative assistant experience required, 5+ years of experience preferred.

• Experience with payroll systems and SAP preferred

• Experience managing SharePoint preferred

• Must have strong computer experience using Microsoft Office and Excel as well as experience using reporting database systems.

• Experience working in a manufacturing/industrial environment is preferred.

• Instill safety as a core value within the team and effectively communicate a shared vision for safety

• Quickly develop thorough knowledge of mill equipment and systems

• Utilize excellent communication and interpersonal skills with the ability to communicate to groups and individuals at all levels

• Approach positional responsibilities in an inclusive manner by engaging all team members in area, department, and mill

• Utilize strong organizational skills to handle multiple tasks effectively

• Action Oriented, Timely Decision Making, Decision Quality, Organizing, Perseverance, Priority Setting, Problem Solving, Drive for Results, Time Management, Customer Focus, Integrity & Trust, Interpersonal Savvy, Listening, Peer Relationships, Dealing with Ambiguity, Functional/Technical Skills, Learning on the Fly, Self-Development, Technical Learning.

About Us

The Benefits You Will Enjoy:

International Paper offers a benefits package that includes health, welfare and retirement plans including Medical, Dental, Life insurance, Flexible Spending Accounts, Short-term and Long-term Disability, 401(k), Company-funded retirement contributions, Paid Time Off, Education & Development (including Tuition Reimbursement), Student Loan Repayment Assistance, and Voluntary Benefits including insurance for home, auto, vision and pets

The Career You Will Build:
Leadership training, promotional opportunities


The Impact You Will Make:
We continue to build a better future for people, the planet, and our company! IP has been a good steward of sustainable practices across communities around the world for more than 125 years. Join our team and you'll see why our team members say they're Proud to be IP.


The Culture You Will Experience:
International Paper promotes employee well-being by providing safe, caring and inclusive workplaces. We have team members all around the world with diverse backgrounds, experiences, and perspectives. These are our strengths. We are committed to creating a culture where all individuals are respected, valued, engaged and have an opportunity to do their best work every day. We invite you to bring your uniqueness, creativity, talents, experiences, and safety mindset to be a part of our increasingly inclusive and diverse culture.


The Company You Will Join:


International Paper (NYSE: IP; LSE: IPC) creates sustainable packaging solutions that enable our customers, teammates and shareowners to thrive in an ever-changing world. We are a leader in corrugated packaging, partnering with customers across industries to protect what matters most, strengthen supply chains and create lasting value. Learn more at internationalpaper.com.


International Paper is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law. International Paper complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact View email address on click.appcast.io or View phone number on click.appcast.io.