Office Administrator

General Admin DutiesGreet and address any walk-in customersAnswer and route direct incoming phone callsAssist with 3rd party drivers onsiteSigns for packagesSigns vendors and visitors in/out as neededCompletes orders for all office supplies and janitorial supplies as well as any misc. items needed for plantRestock breakroom and office suppliesHR Coordinator DutiesSchedule and conduct all new employee orientations.Keep accurate and secure employee files.Assist, as needed, with workers compensation administration, leave of absences, return with restrictions etc.Monitor and track vacation requests for all employees.Submit any supplemental or adjustment reports to payroll with management approval if needed.Assist all employees with paycheck and benefits related questions/issues. Work with HR as needed.Act as liaison between employees and site management. Assist with HR related questions/concerns and with support from Human Resource Business Partner.Track and coordinate any plant celebrations, such as birthdays.Coordinate and order lunches/dinners as needed for trainings and/or guest visits.Other duties assigned by Human Resource Business Partner.Production Support DutiesPrinting out work ordersResponsible to confirm work orders are released correctly, and any issues are resolved quickly.Reporting daily productionChecking production entered against production reportedPutting data from multiple sources together on a spreadsheet, making graphs of data, putting together Power Point presentations, and other varied admin tasks.Perform scheduled inventory duties as needed.Will be required to work with an offsite Customer Service Representative and HR Manager to communicate order status, send or receive documentation, perform HR tasks, perform special admin task, or troubleshoot issues.Collect and audit standard forms and paperwork for accuracyAssist in CTSI AdministrationAssist with EH&S audits as neededAccounts Payable DutiesCodes invoices in IBM AP PortalEnters goods receipts on system PO's within SolomonResolves any errors with receipts (unmatched report)Run unvouchered unmatched report for accuracy (remove any bad PO's)Reconciles any price difference from PO and invoiceMaintains records for APAssist with vendor payment inquiries received by plant and escalate to IBM for researchPrepares documents for controller to prepare month-end accruals (req. forms/packing slips without invoices etc.)Maintains capital expenditure filesResponsible for collecting grading documents and verification of accuracy before scanning and sending to IBM PortalCreating Purchase Orders – manual and/or within Solomon.Ensuring invoices are properly routed to IBM AP Portal, not plantOther duties as assigned by ManagerRequirementsHigh School diploma required. Associate or bachelor's degree preferred.Minimum of 1-2 years of HR administrative experience, preferably in manufacturing or warehouse environment. Familiarity with Employment Laws and HR best practices.Proficient in Microsoft Office Suite: Outlook, Word, Excel and PowerPoint.Conduct oneself with highest level of professionalism at all times.Conflict resolution and problem-solving skills.Strong oral, written and presentation communication skillsGood organizational, planning and follow up skillsAbility to work in a fast-paced changing environment.Candidate must be a self-motivated and able to learn as they go.Prefer candidates with some type of order scheduling and data collection experience.Understanding of common employee benefits details, a plusPhysical RequirementsAbility to sit and stand for extended periods.About UsDo you want to work with people who are dedicated to innovation and making the world a better place? Do you want to build a career with a company that provides opportunities for growth and development? Mauser Packaging Solutions is that company. Our mission is to help our customers achieve better sustainability with their packaging. And we do that by giving our people the opportunity to do important work, solve interesting problems and be part of a diverse, forward-looking team. At Mauser Packaging Solutions, you can be proud to work for a company that's always striving to innovate and serve customers better—and help them be better stewards of the environment. Whether you're a seasoned professional—or just beginning your career—there's a place where you can help make a difference at Mauser Packaging Solutions. Join us!Mauser Packaging Solutions is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.Job InfoJob Identification 5915Job Category Other AdministrativeLocations Zellwood, FL, United StatesJob Schedule Full timePay Range Enter Pay RangeBenefits Mauser Packaging Solutions offers a comprehensive benefits package, including medical, dental, paid time off, and other competitive benefits.