Project Manager

Division: Ancillary & Support Services (ANSS) Department: Project (40000913)

JOB PURPOSE

The Project Manager is the internal technical expert who is responsible for overseeing the successful initiation, planning, design, execution, monitoring, controlling, and closure of projects. This includes both greenfield and brownfield projects, strategic asset enhancement initiatives encompassing renovation, refurbishment and repurposing of the existing properties, and any other special projects related to built-environment component within the multifamily portfolio of properties under Taylor’s Education Group and beyond. This role involves coordinating with various teams to ensure projects are translated according to stakeholder requirements and conceptualised into an actionable and measurable project execution plan containing pertinent milestones, budgetary cost and required specifications and as well as to identify the resources required for efficient and effective execution. Where internal expertise or resources are unavailable, the Project Manager may propose engaging external consultants/vendors and identify the necessary budget required. The Project Manager shall coordinate the procurement process with the Central Procurement Department (CPD) in evaluating the expertise of such consultants/vendors, explain the project requirements, request for and evaluate the proposals. Finally, a recommendation is to be presented to the management for the engagement. The candidate is expected to possess knowledge of current market best practices, trends, material and equipment costs.

OUTCOME MEASUREMENTS

Ensure projects are commenced and completed within budget, timeline, and meet the desired quality standards. Provide accurate cost estimates and manage budgets effectively. Ensure compliance with all internal policies, local by-laws and authority regulations. Maintain effective communication and coordination with stakeholders. Implement industry best practices in project management and cost control. Act diligently as subject matter expert in matters of costing, contracts and contract administration.

KEY RESULT AREAS / RESPONSIBILITIES

Overall Project Management Plan, develop, and manage project schedules, including building enhancement, renovation, and repurposing projects. Ensure project delivery on time and within budget. Implement and manage capital improvement projects. Prepare and review project inception, feasibility studies, cost estimates, and conceptual design. Coordinate with project consultants and contractors to achieve desired outcomes. Review and prepare preliminary cost estimates for feasibility studies or approval. Prepare internal approval requests for budget and consultant appointments. Manage communications with internal and external stakeholders from project start-up to close-out. Provide regular reporting and updates on progress, budget, statutory approvals, and challenges/risks to stakeholders. Prepare Gantt charts for projects with key milestones for monitoring. Take necessary actions to maintain project progress according to approved timelines; recommend/take measures to mitigate delays. Monitor submissions to local authorities and statutory approvals to meet project timelines and completion deadlines. Ensure thorough testing and commissioning, with results verified by consultants. Maintain a full set of project records. Ensure receipt, review, and archiving of as-built drawings, Operations & Maintenance (O&M) manuals, warranties, and statutory approvals. Ensure handover to facilities operations team. Keep records for statutory compliance, future reference, and audit purposes. Cost Management and Quantity Surveying: Prepare and manage project budgets, ensuring cost control throughout the project lifecycle. Develop and manage bills of quantities (BoQs) and tender documents. Conduct cost analysis and prepare cost estimates for projects. Manage procurement processes, including sourcing and evaluating vendors and contractors. Negotiate contracts and manage contract administration, ensuring compliance with contractual terms. Monitor project costs and prepare regular financial reports for stakeholders. Conduct value engineering to optimize project costs without compromising quality. Capex Budgeting Assist in preparation of yearly departmental budget with the objective to maximise property value by implementing proper operating and capital expenditure control systems Prepare, review monthly planned project report which include tracking of actual progress vis-à-vis approved budget and advise on discrepancies. Special Project Management Implement special projects including sustainability initiatives, large-scale energy efficiency improvement, space optimisation programs, and all asset enhancement plans. Plan and manage required resources for successful implementation of special projects. Prepare internal approval requests for budget and appointment of relevant consultants/ vendors. Policies and Procedures Ensure strict adherence with the Company’s and local authority requirements, policies and procedures Establish and review Policies and Procedures to ensure continuous improvement as well as in meeting of the standards required by authorities or stakeholders Provide training to internal staff members on the established Policies and Procedures to ensure orderly, efficient workflow.

MINIMUM QUALIFICATION

Bachelor’s degree in Quantity Surveying, Construction Management, Architecture, Engineering, Project Management or equivalent with minimum of 10 years of relevant working experience. Professional certification in Quantity Surveying (e.g., MRICS, AIQS) is highly desirable.

RELATED EXPERIENCE

Extensive experience in project pre-planning, cost management and stakeholder engagement. Preferably with experience and exposure from property developers, construction, property investment firms or related industry. Solid background and an impressive track record of managing project cost, innovation and attainment of goals in complex organizations, especially in a global enterprise environment and matrix organizations. Experience in managing within a dynamic and challenging environment, working inclusively through people in a multi-cultural environment to achieve shared objectives. #J-18808-Ljbffr Taylor's University Sdn Bhd