Proposal Coordinator

Job Description

Proposal Center Coordinator II

It's an exciting time to be part of Conduent, building upon our momentum and success. Our Proposal Development Center's mission is to create best-in-class, compelling proposals that convert to wins. In our production coordinator group, we primarily work on bids for government healthcare, state and local agencies, and transportation.


We are seeking a candidate who has experience and/or is looking for a career change to thrive in a production environment. This is an ideal opportunity for someone who wants to be an important part of a dynamic group that collaborates well with each other and our internal teams and is known for service excellence. If you are passionate about production, very detail-oriented, get an adrenaline rush from meeting deadlines and want to be a part of an important part of a winning sales organization, this is the perfect place for you.


Job Functions:

The Proposal Center Coordinator II is responsible for managing all aspects of the production and formatting of government proposal response documentation. Documents range from a few pages to multi-thousand.


Responsibilities include:

• Uses advanced MS Word features, creates solicitation-specific templates, and formats all response documents as a Desktop Publisher.
• Reviews and documents all production-related requirements within the RFP and serves as the production central point of contact for the entire proposal team.
• Responsible for the publication schedule and establishing production deadlines in tandem with Proposal Management.
• Maintains and customizes proposal tools and templates.
• Proactively participates in meetings and conference calls to gather/communicate information concerning document layout and production process and represent the Production function.
• Controls and tracks text and graphics using correct processes, ensuring version control in tandem with the Graphic Designers.
• Prepares documents/proposals for review/final submission (formatting in MS Word, Excel and PDF).
• Communicates with vendors to secure supplies and assure on-time completion of document reproduction.
• Prepares the proposal for book check and assists with the process.
• Packages the proposal for shipment, and tracks delivery if sent by carrier.
• May be required to take on additional responsibilities for smaller proposals or presentations (e.g., gather baseline documents, complete forms).
• This is work-from-home position with a one-day-a-week in office requirement. If the Production Coordinator has a scheduled production office time will be required to support that effort.
• Other duties as assigned.

Minimum Education, Skills, and Experience Requirements :

• Advanced knowledge of MS Office applications, specifically MS Word and MS Excel.
• Knowledge of MS Project and MS SharePoint is a plus.
• Strong attention to detail and ability to prioritize are required.
• Sense of urgency, thrives in a deadline-driven environment.
• Ability to read and follow specific instructions producing documents with minimal errors and the highest level of precision is critical for multi-million-dollar proposal responses.
• Strong organizational and communication skills (written and verbal) are essential.
• Must be able to multitask.
• Proofreading skills, keen attention to detail, and ability to handle stressful situations are a must while collaborating well with others and being willing to take on additional responsibilities as needed to get to the best outcome for the team, department, and organization to include:
  • Schedule and outline reviews.
  • Meeting organization and collaboration.
  • Collaboration with writers, graphics, and proposal leadership.
• Willingness to work extended hours and assist other production staff in meeting deadlines as a team player.
• Basic familiarity with graphics programs desirable but not necessary.
• Very dependable and exceptional customer service skills.
• Able to life and move items up to 40 pounds.
• Bachelor's degree or 2 years of experience in document production and control, or the equivalent in experience.

Please note: This is a Hybrid position working mostly from home. If the Production Coordinator has a scheduled production, then office time will be required to support that effort. Candidate must live a commutable distance from Germantown, MD.

Flexible Working

At Conduent, we want you to be yourself. We recognize that everyone is different and that how people want to work and deliver at their best is different for everyone too.
In this role, you can expect the following working conditions:

• Hybrid work : Work in a way that allows you to work from home during portions of your week and also have time onsite to connect with other team members and business leaders.

Working For You

Perks and rewards designed for you:

• Health and Welfare Benefits: Our health and welfare benefits can be tailored to fit you and your family's needs and start on the first day of employment.
• Retirement Savings: We will support you as you save for your future.
• Employee Discounts: We offer you access to a vast selection of global, national, and local discounts on merchandise, services, travel, and more.
• Career Growth Opportunities: We help you thrive, so together, we can grow. We provide opportunities to advance your career with a vast portfolio of businesses and a global footprint.
• Paid Training: Earn while you learn and continue to grow with access to award-winning learning platforms throughout your Conduent career.
• Paid time off: We provide attractive paid time off packages designed for you to enjoy your life away from work.
• Great Work Environment: We are proud of our award-winning culture and the recognition we've received for our diversity efforts.

Pay Transparency Laws in some locations require disclosure of compensation and/or benefits-related information. For this position, actual salaries will vary and may be above or below the range based on various factors including but not limited to location, experience, and performance. In addition to base pay, this position, based on business need, may be eligible for a bonus or incentive. In addition, Conduent provides a variety of benefits to employees including health insurance coverage, voluntary dental and vision programs, life and disability insurance, a retirement savings plan, paid holidays, and paid time off (PTO) or vacation and/or sick time. The estimated salary range for this role is $74,000 - $97,000.

About Us

Through our dedicated associates, Conduent delivers mission-critical services and solutions on behalf of Fortune 100 companies and over 500 governments - creating exceptional outcomes for our clients and the millions of people who count on them. You have an opportunity to personally thrive, make a difference and be part of a culture where individuality is noticed and valued every day.

About the Team

Conduent is an Equal Opportunity Employer and considers applicants for all positions without regard to race, color, creed, religion, ancestry, national origin, age, gender identity, gender expression, sex/gender, marital status, sexual orientation, physical or mental disability, medical condition, use of a guide dog or service animal, military/veteran status, citizenship status, basis of genetic information, or any other group protected by law.

For US applicants: People with disabilities who need a reasonable accommodation to apply for or compete for employment with Conduent may request such accommodation(s) by submitting their request through this form that must be downloaded: click here to access or download the form. Complete the form and then email it as an attachment to View email address on click.appcast.io. You may also click here to access Conduent's ADAAA Accommodation Policy.