People Operations Coordinator

People Operations AssociateAt EliseAI, we're improving the industries that matter most: housing and healthcare. Everyone needs a place to live and access to quality healthcare, yet both are often harder to secure than they should be. By integrating AI agents deeply into existing workflows, we make them more efficient, reduce costs, and improve the experience for everyone.We're seeking a People Operations Associate with a strong focus on onboarding and new hire experience. At the core of this role is the ability to run a high-volume, end-to-end onboarding process, ensuring every new hire feels prepared, welcomed, and set up for success from day one. This role also supports the broader day-to-day operations of our People function in a high-growth environment, with a strong emphasis on leveraging automation, AI tools, and workflow platforms to build efficient, scalable people operations. It's a great fit for someone who is operationally minded, energized by process improvement, and excited to help shape what modern people ops looks like.Key ResponsibilitiesCoordinate end-to-end onboarding for new hires, including pre-employment background checks, new hire paperwork, I-9 verification, travel arrangements, and any other pre-boarding coordinationServe as the primary point of contact for new hires throughout their onboarding journey, managing start date tracking and ensuring a smooth transition into the companyPrepare and distribute onboarding materials including employee handbooks and policy documentsOwn the updating and management of new hire training materials and live sessions, both in the LMS and in person, in coordination with cross-functional teamsCollaborate with IT to ensure new hires have system access set up, and conduct laptop setup sessions with new employeesContinuously look for ways to automate and improve the onboarding experience and streamline processes for scaleOwn the operational infrastructure that keeps our people processes running smoothly and efficiently. Identify manual, repetitive workflows across the people function and lead efforts to automate them through AI tools, workflow platforms, and smarter use of our existing systemsBuild and maintain the trackers, dashboards, and reporting tools that keep the team organized and data-informedDocument processes clearly as you build them, creating a foundation that scales with the companyManage transactions in our HRIS, including adding new hire profiles, processing status changes, and handling off boardingMaintain accurate employee and company records, including personnel files and org chartsDraft employment verification letters, offer letters, and other employment-related correspondenceEnsure accuracy and compliance with company policies and legal requirements, including wage rate notices, labor law postings, and required training such as harassment preventionSupport immigration processes and documentation for candidates and existing employeesAssist with auditing HR data and identifying opportunities to improve data integrity and process efficiencySupport compensation and benefits administration, including helping employees navigate enrollment, changes, and general questionsServe as a reliable first point of contact for employee questions related to HR policies, benefits, and general people operationsSupport managers with people-related processes including performance review cycles, promotion documentation, and role changesHelp coordinate and track performance management cycles, ensuring timelines are communicated and followed across the organizationAssist with sensitive employee situations with professionalism and a high degree of discretionManage company swag inventory and coordinate distribution for new hires, birthdays, work anniversaries, and other employee engagement momentsCoordinate employee recognition efforts including anniversary and birthday gift-giving programsSupport HR-related projects spanning administration, compliance, employee experience, and organizational culturePartner with Finance, Legal, and other teams on cross-functional people initiatives such as headcount planning, policy updates, and compliance reportingAssist with building and documenting scalable HR processes as the company growsTake on stretch projects and ad-hoc assignments across the people function as business needs evolveMove at rocket speed, build something massive.We're scaling fast, solving real client problems with precision and ambition. Here, you own your impact; full autonomy, no micromanagement, no fluff.We hire the best, expect the best, and give you the masterclass of your career. It's hard, it's intense, and it's the most rewarding work you'll ever do. If you're hungry, driven, and ready to build something massive, climb aboard.Requirements1 to 2 years of experience in HR Operations, Compensation and Benefits, or a related fieldProven experience with people operations fundamentals, including I-9 verification, onboarding workflows, HRIS data entry, and HR compliance basicsA genuine interest in the people function and a desire to grow within HR and people operationsStrong interpersonal skills coupled with excellent written and verbal communicationExceptional organization and detail orientation, with a strong focus on data accuracy and integrity and an unmatched ability to manage multiple prioritiesComfortable working in a fast-paced environment and staying composed when priorities shiftData-savvy with proficiency in Excel or Google Sheets; comfortable building and maintaining trackers, running reports, and working with people data to surface insightsA natural bias toward automation and process improvement; you look for opportunities to reduce manual work and build more scalable, efficient systemsAble to apply discretion to sensitive situations and maintain a high level of confidentialitySelf-starter with natural curiosity and a motivation to problem-solve and troubleshootComfortable interacting with and supporting employees at all levels of the organizationTech-savvy and quick to learn new tools and systemsWilling to work in person from our Midtown Manhattan office 5 days a weekWhy JoinGrowth and impact. It's not often that you can get in on the ground floor of a funded startup that's scaling. That means that instead of following a playbook, you'll be writing it. Every single day you will be challenged to identify how we can scale and execute on it. You'll learn what works when you succeed and what doesn't when you fail. Either way, the rest of the team will be here to support you.BenefitsEquity in the companyMedical, Dental and Vision premiums covered at 100%Fully paid parental leaveCommuter benefits401k benefitsFitness & home services stipend to cover part of your expenses so you can focus on what mattersA collaborative in-office environment with an open floor plan, fully stocked kitchen, and all meals covered in the officeUnlimited vacation and paid holidaysWe'll cover relocation packages and make the move exciting, not painful!Job Compensation Range:The salary range for this role is $85,000 - $115,000. EliseAI offers a competitive total rewards package which includes base salary, equity, and a comprehensive benefits & perks package. Exact compensation inclusive of salary and any bonuses is determined based on a number of factors including experience and skill level, location and qualifications which are assessed during the interview process. Additional details about total compensation and benefits will be provided by our Recruiting Team during the hiring process.EliseAI provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any kind without regard to race, color, religion, age, sex, national origin, disability status, genetic information, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by applicable federal, state, or local law. Employment with EliseAI is on an "at-will" basis, meaning that either the employee or the company may terminate the employment relationship at any time, with or without cause or notice, subject to applicable law. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records. We will also consider qualified applicants in accordance with the Austin Fair Chance Hiring Ordinance. If you need assistance or a reasonable accommodation during the application or recruiting process due to a disability, please contact us at View email address on click.appcast.io.