Billing Specialist

Job Description

Job Description

Benefits:

• Bonus based on performance
• Competitive salary
• Employee discounts
• Health insurance
• Paid time off
• Training & development

Laymen Global, is a trusted janitorial supply company based in Edison, NJ, serving commercial, industrial, and institutional clients throughout the region. We take pride in delivering quality products, dependable service, and professional support to our customers. We are seeking a detail-oriented Billing Specialist to join our growing office team and ensure accurate and timely processing of customer invoices.

Position Summary

The Billing Specialist is responsible for generating, reviewing, and maintaining customer invoices; reconciling accounts; and supporting the accounting team with related administrative tasks. The ideal candidate is accurate, organized, and comfortable working in a fast-paced distribution environment.

Key Responsibilities

Prepare and issue customer invoices accurately and on time

Verify billing data, including pricing, quantities, purchase orders, and delivery confirmations

Resolve billing discrepancies and communicate with customers and internal sales staff

Process credit memos and adjustments as needed

Reconcile customer accounts and assist with month-end closing

Maintain accurate billing records in the companys ERP/accounting system

Assist with collections and respond to customer inquiries regarding billing

Support general accounting and administrative tasks as assigned

Qualifications

High school diploma or equivalent required; associates degree in accounting or business preferred

2+ years of experience in billing, invoicing, or accounts receivable (distribution or supply industry a plus)

Strong attention to detail and accuracy

Proficient in Microsoft Office (especially Excel and Outlook)

Experience with QuickBooks, Sage, or similar ERP/accounting software preferred

Excellent organizational and communication skills

Ability to prioritize and manage multiple tasks in a team-oriented environment