Receiving Specialist

Receiving SpecialistThe Receiving Specialist is responsible for accurately receiving, inspecting, documenting, and coordinating incoming materials to support inventory accuracy and efficient warehouse operations. This role serves as a critical first point of control for inbound inventory by ensuring physical materials match purchase orders, bills of lading, packing slips, and system records before products are released for stocking or production. Working closely with Purchasing, Warehouse, Inventory Control, Operations, vendors, and freight carriers, the Receiving Specialist identifies and resolves shipment discrepancies, maintains accurate ERP/WMS transactions, and ensures materials move efficiently from dock arrival through staging and put-away. The ideal candidate is highly detail-oriented, methodical, safety-conscious, and comfortable balancing hands-on material handling with accurate system and documentation work.Responsibilities include:Receive and process incoming vendor shipments, LTL freight, parcel deliveries, transfers, and other inbound materialsSafely unload incoming shipments using forklifts, pallet jacks, reach trucks, or other approved material-handling equipmentVerify physical product counts against purchase orders, bills of lading, packing slips, and other receiving documentationConfirm product descriptions, quantities, labels, and other shipment information before completing receiving transactionsIdentify shortages, overages, incorrect materials, or missing documentation and communicate discrepancies promptlyEnsure inbound materials are processed accurately and efficiently to support timely inventory availabilityVisually inspect incoming materials for shipping damage, product condition, labeling, and specification complianceIdentify damaged, incorrect, or nonconforming materials before they are released into available inventoryDocument receiving discrepancies and product damage accuratelySeparate, label, and stage damaged or nonconforming materials according to company proceduresCoordinate returns, claims, or other exception-handling processes with Purchasing, vendors, and Operations as requiredHelp prevent inaccurate or damaged inventory from entering available stockAccurately process receiving transactions within company ERP, WMS, inventory, or business management systemsEnsure receiving information is entered promptly to maintain accurate inventory visibilityVerify purchase order information and resolve discrepancies before finalizing transactionsUtilize RF scanners, computers, and other inventory technology to process and track materialsMaintain accurate receiving records, documentation, and supporting paperworkAssist with inventory reconciliation and research receiving-related discrepancies as neededSupport cycle counts and other inventory-control activities when requiredLabel, tag, organize, stage, and prepare received materials for efficient put-awayCoordinate with Warehouse personnel to ensure incoming inventory is moved promptly to designated storage locationsMaintain clear and organized receiving and staging areas to prevent congestion or material confusionPrioritize inbound materials based on production, customer, inventory, and operational requirementsCommunicate high-priority or time-sensitive receipts to appropriate departmentsSupport efficient material flow from receiving through warehouse storage, production, or order fulfillmentCommunicate professionally with freight drivers, vendors, Purchasing, Warehouse, and Operations personnelCoordinate with Purchasing to resolve shortages, incorrect shipments, damaged products, or missing documentationCommunicate receiving discrepancies promptly so corrective action can be initiatedAssist with freight claims, return authorizations, and vendor-related documentation as requiredMaintain professional working relationships with delivery drivers, suppliers, and internal partnersAssist with stocking, material movement, inventory organization, and general warehouse activities as neededSupport Warehouse and Operations teams during high-volume receiving periodsHelp maintain accurate product identification and storage throughout the facilityIdentify opportunities to improve receiving accuracy, material flow, and operational efficiencyPerform additional warehouse and operational duties as assignedFollow all company safety policies, OSHA requirements, and PPE standardsSafely operate forklifts and other material-handling equipment when trained and authorizedMaintain a clean, organized, and hazard-free receiving dock and staging areaFollow established 5S or workplace organization practices where applicableIdentify and report unsafe conditions, damaged equipment, accidents, injuries, or near missesParticipate in required safety meetings, training, and continuous improvement initiativesWhat you'll bring:Exceptional attention to detail and commitment to inventory accuracyMethodical, organized, and process-oriented approach to workStrong problem-solving and discrepancy-resolution skillsAbility to accurately compare physical materials against purchase orders and shipping documentationStrong computer and data-entry skillsClear verbal and written communication skillsAbility to prioritize multiple incoming shipments and operational requirementsStrong safety awareness and situational judgmentAbility to work independently while collaborating effectively with Warehouse, Purchasing, and Operations teamsPhysical stamina to perform receiving and material-handling activities throughout the workdayDependable attendance and strong work ethicRequired Qualifications:High school diploma or GED requiredPrevious receiving, warehouse, inventory, logistics, or related operational experienceAbility to accurately read and interpret purchase orders, bills of lading, packing slips, labels, and receiving documentationBasic computer proficiency and ability to learn company inventory and receiving systemsPreferred Qualifications:Two or more years of receiving, warehousing, inventory control, or logistics experience preferredExperience within building materials, millwork, doors, manufacturing, construction supply, or distribution environments preferredExperience using ERP or WMS systems and RF scannersForklift, pallet jack, reach truck, or related material-handling equipment experience preferredForklift certification or ability to obtain certificationExperience with inventory-control and discrepancy-resolution processesFamiliarity with 5S, Lean, or standardized warehouse processes is a plusBilingual English/Spanish communication skills are a plusWork Environment & Requirements:Work is performed primarily in warehouse, receiving dock, staging, and distribution environmentsFrequent interaction with freight carriers, vendors, Warehouse personnel, Purchasing, and OperationsAbility to remain standing and walking for extended periods throughout the workdayAbility to frequently bend, reach, push, pull, and perform repetitive material-handling tasksAbility to lift, carry, and move materials weighing up to 50 pounds, using team lifting or mechanical assistance when appropriateFrequent exposure to forklifts, pallet jacks, delivery vehicles, warehouse equipment, noise, dust, and varying temperaturesRegular use of computers, RF scanners, inventory systems, and receiving documentationRequired PPE must be worn in designated operational areasOvertime or schedule flexibility may occasionally be required based on receiving volume and business needsWhat you'll earn:401(k) with employer matchMedical, dental, and vision insurancePaid Time OffBenefits for union-represented roles are determined by the applicable collective bargaining agreement and may differ from standard company benefits.QXO is an Equal Opportunity Employer. We value diversity and do not discriminate on the basis of race, color, religion, gender or sexual orientation, national origin, age, disability, or any other protected status.To comply with Pay Transparency laws, employers must disclose an annual salary range. Actual offers depend on factors such as location, experience, skills, and market data. This position may also offer variable compensation.Salary Range: USD $23.00 - USD $25.00 /Hr.