Intellectual Property Legal Assistant

Job Description

Job Description

Job Title: Intellectual Property Legal Assistant

Location (City, State): Dallas, TX

Work Schedule: M-F, 9 -6

Type of Employment: Direct Hire

Compensation: $85,000 - $95,000

Industry: Legal

Benefits: This position is eligible for a comprehensive benefits package, which may include medical, dental, vision, paid time off, retirement savings options, and other employer-sponsored benefits.

Job Description

Addison Group is partnering with our client to identify an experienced Patent Prosecution Legal Assistant / IP Docketing Specialist. This role supports intellectual property attorneys and legal teams by managing patent prosecution workflows, maintaining docket accuracy, coordinating administrative activities, and ensuring critical deadlines are met. The ideal candidate thrives in a fast-paced environment, demonstrates exceptional attention to detail, and has prior experience supporting U.S. patent prosecution matters.

Key Responsibilities

• Review and process incoming intellectual property correspondence, accurately updating docket records and tracking key deadlines within the firm's docketing system.
• Generate and distribute docket reports, monitor upcoming deadlines, and assist attorneys and staff with docket-related inquiries.
• Coordinate with legal professionals and internal departments to support daily patent prosecution activities and workflow management.
• Manage attorney administrative support functions, including travel arrangements, expense submissions, reimbursement requests, and related documentation.
• Open and maintain client matters, communicate professionally with external contacts, and foster positive working relationships with clients and vendors.
• Assist with time entry, billing support, and other administrative tasks related to client account management.
• Monitor and maintain docket accuracy to ensure deadlines and filing requirements are consistently met.
• Participate in ongoing training and professional development related to intellectual property law, patent prosecution, and docketing best practices.

Qualifications

• Prior experience supporting U.S. patent prosecution is required.
• Exposure to foreign patent prosecution and/or trademark prosecution is preferred but not required.
• Demonstrated ability to work accurately in a deadline-driven environment while managing multiple priorities.
• Strong problem-solving skills with the ability to work independently and proactively address business needs.
• Excellent organizational, communication, and time-management abilities.
• Proficiency with docketing software such as AppColl or similar systems.
• Advanced skills in Microsoft 365 applications and Adobe Acrobat; experience with document management platforms such as iManage is preferred.
• Ability to maintain confidentiality and handle sensitive legal information with professionalism and discretion.

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.