Trusts & Estates Legal Assistant

Hancock Estabrook, LLP, one of Upstate New York’s leading law firms, is seeking a full-time Trusts & Estates Legal Assistant. Responsibilities Provide administrative and legal support to attorneys in the Trusts & Estates practice group. Prepare, revise, and format estate planning documents including wills, trusts, powers of attorney, and health care directives. Coordinate the execution of estate planning documents, including scheduling signing meetings and arranging witnesses and notaries. Assist with probate and estate administration matters, including preparation of court filings and related documents. Maintain and organize client files within the firm’s document management system. Communicate with clients, financial institutions, and other third parties regarding document requests and administrative matters. Manage attorney calendars, schedule client meetings, and track important deadlines. Prepare engagement letters, open new matters, and assist with client intake processes. Enter attorney time and assist with billing and expense processing as needed. Maintain strict confidentiality when handling sensitive client and financial information. Qualifications Prior experience as a legal assistant or paralegal in trust and estates law. 2+ years highly preferred. Strong knowledge of estate planning documents, probate procedures, and trust administration. Proficiency with Microsoft Office programs (Word, Outlook, Excel). Excellent attention to detail, organization, and time management skills. Strong written and verbal communication skills, including the ability to interact professionally with clients and third parties. Ability to handle confidential information with discretion. Comfortable working independently and as part of a team in a fast-paced legal environment. Ability to multitask and prioritize tasks for multiple attorneys. Notary Public (or willingness to become one). including medical, dental and vision coverage a 401(k) and profit-sharing retirement plan paid holidays, vacation, and sick time 35-hour work week Firm paid Group Term Life and LTD insurance Training and professional development opportunities provided along with the opportunity to work with a diverse client base within an environment of teamwork and collaboration The pay range for this position is $26.00-$30.00 per hour and represents the firm’s good faith and reasonable estimate of the range of possible compensation at the time of posting. Actual compensation will depend upon a number of factors, including the candidate’s years of experience, qualifications and skill set. Join a workplace that was selected as a 2026 Best Companies to Work for in New York. Hancock Estabrook, LLP is an Equal Opportunity Employer. EEO M/F/D/V #J-18808-Ljbffr Hancock Estabrook, LLP