Accounts Payable Specialist

The Accounts Payable Specialist is responsible for the timely and accurate processing of vendor invoices, payments, and related accounting transactions across multiple business entities. This role serves as a key member of the Finance team, ensuring vendor obligations are met, records are maintained accurately, and internal controls are followed. The ideal candidate has experience working in a high-volume accounts payable environment and is comfortable navigating ERP systems, managing vendor relationships, and supporting month-end close activities.Review, verify, and process vendor invoices accurately and timely.Match invoices to purchase orders and supporting documentation.Resolve invoice discrepancies with vendors and internal departments.Ensure proper coding of invoices to general ledger accounts, departments, and locations.Create and maintain vendor records.Collect and maintain W-9s and supporting vendor documentation.Verify vendor information and banking details in accordance with company controls.Respond to vendor inquiries and resolve payment-related issues.Prepare and process weekly payment runs.Process ACH and ChecksAssist with payment reconciliations and resolve outstanding payment issues.Monitor open invoices and ensure payments are issued according to negotiated terms.Review employee expense reports and supporting documentation.Support purchase order and invoice matching processes.Assist with procurement and accounts payable workflow compliance.Reconcile vendor statements and investigate discrepancies.Assist with AP aging reviews.Support month-end close activities, including accruals and account reconciliations.Maintain accurate supporting documentation for audit purposes.Assist with annual 1099 preparation and reporting.Support internal and external audit requests.Generate accounts payable reports and analyses as needed.Ensure compliance with company policies and internal controls.Associates degree in Accounting, Finance, Business, or equivalent work experience.Minimum 2+ years of Accounts Payable experience.Experience processing invoices, vendor payments, and reconciliations.Strong Microsoft Excel skills.Excellent attention to detail and organizational skills.Ability to manage multiple priorities and meet deadlines.Experience with NetSuite and Ramp or other expense management platforms.Knowledge working with multiple legal entities.Well-versed in processing ACH and check payments•Skilled in supporting 1099 reporting.Background in tobacco, manufacturing, distribution, consumer products, or a related industry.Familiarity with purchase order environments and three-way matching.Work Environment/Conditions: While performing the duties of this job, the employee is regularly exposed to smoke or airborne particles. The employee is occasionally exposed to wet and/or humid conditions. The noise level in the work environment is usually moderate. Physical Demands: While performing the duties of this job, the employee is regularly required to stand; walk; use hands; reach with hands and arms; and talk or hear. The employee may frequently climb or balance, stoop, kneel, or sit, and lift and/or move up to 35 pounds. Specific vision abilities include the ability to adjust focus.Full-Time EmployeesPaid Time Off: PTO and floating holidays to support work-life balance.Health & Wellness Benefits: Medical, dental, vision, and pet insurance coverage, effective the first of the month following the date of hire.401(k) Retirement Plan: Eligibility to participate after 90 days of employment, with a company match of up to 6%.Company-Paid Insurance: Automatic enrollment in short-term disability (STD), long-term disability (LTD), and life insurance.Career Development: Opportunities for career advancement, ongoing training, and professional growth.Employee Discounts: Exclusive discounts on cigar purchases.