Assistant Director of Finance

Job Description

Job Description

Job Title: Assistant Finance Director           FSLA:  Full-Time, Exempt

Posting Date: October 15, 2025EEO Classification: Professionals

Representation: Non-Union Reports to: Finance Director                                           

Position Summary:

The position reports directly to the Finance Director, performing the general accounting and financial reporting functions of the Township. Represents, assists, and supports the director in preparation of the budget as requested and is actively involved in the preparation of the annual audit. Contributes in maintaining the accuracy and integrity of the general ledger, accounts payable, accounts receivable, utility, payroll, and financial reporting. Reviews, monitors, and maintains internal controls, makes recommendations for improvements, and ensures accounting records are in compliance with the GAAP and GASB accounting standards, laws, and the regulations. Participates in the design, development and implementation of policies and practices to maintain industry best practices and safeguards Township assets. Attends meetings on behalf of the director in the absence of the director as requested and utilizes communication and interpersonal skills when interacting with coworkers and the general public.

Experience, Skills and Abilities:

The requirements listed below are representative of the minimum qualifications, knowledge, skills, and abilities required to successfully perform the essential functions of the position.

Requirements include the following:

•   A Bachelor's degree in Accounting, Finance or Business Administration with an accounting focus/major is required.

•   Three years of experience in modified and full accrual governmental fund accounting is preferred.

•   Knowledge of the principles and practices of governmental accounting, budgetary systems and accounting and reporting systems.

•   Knowledge of internal control procedures and management information systems.

•   Skill in the use of office equipment, including computers and related software.

•   Ability to work constructively and interact professionally with other employees, the general public, and professional contacts.

•   Ability to coordinate multiple tasks, meet deadlines, and maintain attention to detail.

Essential Job Functions:

• An employee in this position is required to perform the following essential functions with or without reasonable accommodation.  These examples are not an exhaustive list of the duties which the employee may be expected to perform. 
• Verify and analyze financial transactions, reports and statements and posts cash receipts. Journalizes miscellaneous receivables building module. and utility billing module invoice activity to the general ledger.
• Completes monthly reconciliations of each of the township’s subsidiary ledgers for utility billing, accounts receivables, and the building module and provides guidance regarding billing issues.
• Reviews monthly banking reconciliations for each of the township’s bank accounts and reconciles the quarterly due to/due from (balance sheet) activity to the various fund cash accounts.
• Reviews system generated journal entry of biweekly payroll register and distribution reports which may require working with the payroll processor and payroll department to solve payroll issues and create payroll journal entry. Prepares payroll reports for grant reporting’s as applicable.
• Assists the director in maintaining the fixed asset module for the township by performing an annual fixed asset inventory and monitoring of capital outlay expenditures in the general ledger for governmental and business type assets. Assembles sale of fixed asset receipts, disposals, and invoices/check receipts for all capital asset purchases.
• Aids as requested in the annual preparation and forecasting of the Townships budgeting process.
• Assist in preparation of year-end financial analysis, schedules, workpapers, and preparation of footnotes or statements for all Township funds as part of the annual audit process. Aids or helps prepare, the annual dispatch audit report and the F65 annual reporting to the State of Michigan.
• Effectively utilize the Township’s BS&A financial management software (including the general ledger, purchasing, accounts payable, miscellaneous receivables, utility billing and cash receipting) for data collection, analysis, and reporting purposes.
• Recommend policies and procedures to ensure the accuracy of general ledger accounts and sub-ledgers.
• Assist accounts payable staff with the weekly check-run. Create invoices from purchase orders, modify, void/delete, add, and pay/approve checks to be processed.
• Perform other duties as assigned and required.

Physical Demands and Working Conditions:

The physical demands and work environment described here are representative of those an employee encounters while performing the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the job. 

An employee in this position spends the majority of their time in an office setting with a controlled climate where they sit and work on a computer for extended periods of time, communicate by telephone, email or in person, and move around the office or may travel to other locations to attend township meetings, seminars, or educational class offerings.

Supplemental Information:

Salary Range: $80K - $90K based on experience, skills and abilities.

Working Hours: Typical office hours are 8:00am to 4:30pm, however additional hours are likely to be required during audit and budget preparation time periods.

Benefits: Full benefits package, including medical, dental and vision insurance, paid time off, generous retirement match, and employer paid life insurance and disability coverage.

Plymouth Township is an Equal Opportunity Employer!