Accounting Assistant

Accounting Assistant

At Lincoln Waste Solutions, our vision is a waste-free world where resources are conserved, and economic growth is achieved through sustainable, circular practices. We provide a full-service management approach for all types of waste and recycling, offering services such as recycling, waste consulting, hauler management, and back-office support. With a proven track record, we work with hundreds of clients across the globe, including regional and national companies across various industries. Leveraging strong partnerships with over 6,000 haulers, we help our clients achieve greater waste efficiency, increased recycling, improved sustainability data, and cost savings, all while moving toward a more sustainable, waste-free future.

The Accounting Assistant supports the daily operations of the Accounting Department by performing data entry, billing support, vendor invoice processing, records management, and general administrative duties. The ideal candidate will have experience in office administration, strong organizational skills, and a foundational understanding of accounting principles. This role is responsible for maintaining accurate customer and vendor documentation, analyzing invoices for accuracy and discrepancies, preparing data reports, and managing spreadsheets to support financial reporting and analysis. The Accounting Assistant must be detail-oriented, able to work independently with minimal supervision, and comfortable communicating professionally with customers, vendors, and internal stakeholders.

Billing and Vendor Invoice Processing:

• Receive and review vendor bills to ensure accuracy, proper documentation, and alignment with contracted pricing or agreed-upon terms.
• Record vendor invoices promptly and accurately in the accounting system, ensuring correct coding, categorization, and adherence to internal controls.
• Create customer invoices in CieTrade, ensuring charges, rates, and supporting details are accurate and complete based on service activity and customer agreements.
• Distribute customer invoices in accordance with customer-specific instructions and required timelines, ensuring timely and professional delivery.
• Research and resolve billing discrepancies by coordinating with internal teams, vendors, and customers as needed.
• Support month-end processes by ensuring all invoices are entered, processed, and filed appropriately for reporting and reconciliation.

Customer Data Entry and Analysis:

• Record customer transactions in company information systems with accuracy and consistency.
• Analyze invoices for rate discrepancies and excess charges to identify billing variances.
• Request supporting documentation for excess charges on invoices to validate billing accuracy.
• Evaluate invoices for price changes and advise the Account Representative accordingly to support proactive account management and margin protection.

Data Reporting and Spreadsheet Management:

• Maintain Excel workbooks utilizing spreadsheets, formulas, and pivot tables to support reporting and analysis needs.

Office Administration and Documentation Control:

• Execute clerical and administrative duties to support efficient operations and workflow continuity.
• Maintain organized documentation by systematically structuring and filing records to ensure accuracy and audit readiness.
• Ensure timely completion of assigned tasks by prioritizing workload and tracking deliverables to uphold operational efficiency and accountability.

Records and File Management:

• Manage customer files and records

High school diploma required. College degree preferred

2-3 years of experience as an accounting clerk, bookkeeper, or accounting assistant.

Experience with QuickBooks Strong time management and organizational skills organizational skills

Excellent Verbal Communication skills and attention to details

Proficiency with Microsoft Excel, Word, Outlook

Comprehensive health and dental benefits

Employer matching of employee retirement contribution

Supportive of professional development

Dynamic and international working environment

Will work in close coordination with Reconomy teams in the Americas and periodically with other regions