Payment & Reconciliation Specialist

Job Description

Job Description

We are seeking a Payment and Reconciliation Specialist for a contract to full time opportunity in Fort Worth, Texas. This position supports a high-volume, KPI-driven accounting operation by processing payments, reconciling accounts, and resolving discrepancies. The ideal candidate is accurate, organized, and comfortable taking ownership of transactions through completion while collaborating with internal teams and external business partners.

Responsibilities:

• Process a high volume of payments and related financial transactions accurately and within established deadlines.

• Meet established performance expectations for productivity, accuracy, turnaround time, and issue resolution.

• Compare billing statements and account activity against internal records to identify and resolve discrepancies.

• Research payment, invoice, commission, and account variances by gathering information and coordinating with internal and external contacts.

• Prepare reconciliation schedules, payment summaries, and supporting documentation.

• Monitor outstanding balances and follow up on open items to prevent aging and ensure timely resolution.

• Maintain complete and accurate transaction records within the company’s accounting systems.

• Support month-end and year-end close activities by organizing documentation and assisting with account reviews.

• Respond to payment-related inquiries and provide documentation for audits, reviews, and compliance requests.

• Identify opportunities to improve the efficiency, accuracy, and consistency of payment and reconciliation processes.

• High school diploma or equivalent is required; an associate’s or bachelor’s degree in Accounting, Finance, or a related discipline is preferred.
• At least 2 years of experience in accounts payable, commission accounting, reconciliations, or a comparable finance operations role.
• Background handling commission payments, complex reconciliations, or high-volume transaction processing is strongly preferred.
• Working knowledge of accounts payable procedures, account coding, and reconciliation practices.
• Proficiency in Microsoft Excel, including pivot tables and formulas, along with experience using accounting or ERP systems.
• Strong attention to detail with the ability to maintain accuracy, organization, and follow-through in daily work.
• Effective written and verbal communication skills with solid analytical and problem-solving ability.
• Ability to manage multiple priorities successfully in a fast-paced business environment.