HVAC-R Office Administrator (Accounting & Project Support)

Job Description

Job Description

Job Summary

TQS Mechanical is a HVAC and Refrigeration contractor specializing in supermarket refrigeration and commercial HVAC systems.
We started in NY/NJ, expanded into MA and FL, and are now entering TX. As we continue to grow, we are looking for a reliable team member to develop our accounting system and manager project expenses, and handle overall office administration.

Responsibilities 

• Monitor daily transactions to ensure all amounts are accurate and catch any discrepancies.
• Issue accurate invoices for construction projects and maintenance services.
• Handle payment processing, including managing checks and wire transfers.
• Track and manage expenses against individual project budgets. Organize and maintain all project-related paperwork and records. 
• Assist managers executing project goals.
• Organize project files and keep accurate records for the management team.

Preferred Qualifications

• 1 to 5 years of experience in an office environment, administrative role, or data entry/bookkeeping.
• Good with Numbers.
• Strong proficiency in MS Office, comfortable learning new software.
• Punctual and able to meet task deadlines.

Preferred Qualifications

• Prior experience in the HVAC-R or any other trade.
• Experience with any accounting or project management tools.
• Experience with any ERP systems.

Our business has been continuously growing. We are currently in the exciting phase of building and refining our internal systems. If you are someone who enjoys creating processes from the ground up and has diverse, innovative ideas, our management is always open and ready to listen. This role will be a stepping stone if you want to build a career in the HVAC-R industry or have an interest in growing into a Project Management role in the future.