Administrative Associate III

Title: Administrative Associate III Department: Business Job Type: Full-Time Hourly Rate: $16.536

DUTIES:

Answering phone calls Writing and distributing emails Greeting and directing visitors and students Assisting with scheduling meetings, travel, and special events Completing forms for faculty members Submitting work orders Scheduling rooms Overseeing the computer labs in the ELC Maintaining inventory of office supplies Monitoring and reconciling Department budgets Assembling and editing the Department Newsletter Maintaining relevant documentation for Department specific accreditation requirements

REQUIRED QUALIFICATIONS:

High school diploma One year of office administration experience Proficiency in Microsoft Office Excellent written and oral communication skills

PREFERRED QUALIFICATIONS:

Associate's or Bachelor's degree Experience using Montana Tech software (Data Warehouse, Canvas, Navigate, 25Live, etc)

PHYSICAL DEMANDS:

Prolonged Sitting – Most of the workday is spent at a desk or workstation. .Occasional Standing and Walking – Moving between offices, attending meetings, or navigating a campus or building to access files and equipment. Bending and Stooping – Occasionally required to reach lower filing cabinets, organize supplies, or manage equipment cables. Fine Motor Skills – Frequent use of hands and fingers for typing, operating a mouse, handling paper documents, and using office machinery (printers, scanners). Communication – Regularly required to talk and hear, both in person and over the phone, to assist visitors and coordinate with staff. Vision – Specific vision requirements usually include close vision (reading screens and documents) and the ability to adjust focus. Light Lifting – Frequently handling items up to 10 pounds (files, mail, laptops). Occasional Lifting – Periodically moving heavier items up to 25 pounds, such as boxes of printer paper or office supply deliveries. Environmental Factors – Standard Office Setting: Work is typically performed indoors in a climate-controlled environment with moderate noise levels (phones, printers, office chatter). Equal Opportunity Employer Statement Montana Tech is committed to providing a working and learning environment free from discrimination. As such, the University does not discriminate in the admission, access to or conduct of its educational programs and activities nor in its employment policies and practices on the basis of race, color, religion, national origin, ethnicity, creed, service in the uniformed services (as defined in state and federal law), veteran status, gender, age, political beliefs, marital or family status, pregnancy, physical or mental disability, genetic information, gender identity, gender expression, or sexual orientation or preference. In support of the University's mission to be inclusive and diverse, applications from qualified minorities, women, veterans and persons with disabilities are highly encouraged. Montana Tech makes accommodation for any known disability that may interfere with an applicant's ability to compete in the hiring process or an employee's ability to perform the duties of the job. In compliance with the Montana Veteran's Employment Preference Act, Montana Tech provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. Employment Eligibility All New Employees must be eligible and show employment eligibility verification by the first date of employment at Montana Tech as legally required (e.g., Form I-9). Montana Tech will require proof of authorization to work in the United States before final hiring. #J-18808-Ljbffr Montana Tech