Office Manager

Job Summary We are seeking a reliable and detail-oriented Staff Accountant to assist with daily accounting operations. This role ensures all paperwork, financial documentation, and administrative processes are handled accurately and efficiently, including tracking billable hours, invoice support, and assisting with employee onboarding.

Key Responsibilities

· Administer payroll for 10 gyms located across Montana and Wyoming

· Process vendor invoices and general ledger coding

· Support technicians with administrative paperwork, including organizing and processing invoices and credit card receipts

· Track and verify technicians’ billable hours to ensure accurate reporting and invoicing and assist in preparing, reviewing, and submitting invoices based on completed work and logged hours

· Review, track, and file expense documentation for accuracy and completeness

· Perform general administrative duties such as data entry, filing, and correspondence

· Provide additional office support as needed

Qualifications

· High school diploma or equivalent; associate degree preferred

· Previous administrative or clerical experience, ideally supporting field staff or service teams

· Strong attention to detail and organizational skills

· Proficiency in Microsoft Office or similar software

· Good communication skills and ability to follow up with team members

· Ability to manage multiple tasks and meet deadlines

Employees at a franchise location are employed by the Franchisee and are not employees of PFHQ (the Franchisor). PFHQ neither dictates nor controls labor or employment matters for franchisees or their employees, and does not retain any reserved authority to control the terms and conditions of employment for franchisees or their employees. Each franchisee is responsible for ensuring compliance with local, state and federal law.