Profit Center Office Administrator

McDonald Supply, 5626 W 9th Street, Sioux Falls, South Dakota, United States of America Job Description Posted Wednesday, June 24, 2026 | Expires Saturday, August 1, 2026 About the Company Hajoca Corporation is one of the country’s largest privately‑held wholesale distributors of plumbing, heating & cooling, and industrial supplies. Founded in 1858, Hajoca is a company based on the principles of “Service, Integrity, Reliability,” and on relationships of trust and support with teammates, customers, and suppliers. About the Role McDonald Supply, a trade name of Hajoca, is looking for a Profit Center Office Administrator at its Sioux Falls, SD location. Pay for Profit Center Office Administrator is between $40,000 and $60,000 per year at this location. Responsibilities Perform accurate and timely invoicing of all customer shipments daily and inform appropriate teammates of any discrepancies noted on tickets that require review. Generate daily invoice preview reports for management review. Obtain, review, submit, and approve expense vendor invoices in an accurate and timely manner, reconciling within the Accounts Payable (AP) approval system or via credit card statements as needed. Review purchase order debit memos and debit cancellations ensuring all required documentation is included and communicate the information to the Centralized AP team in an accurate and timely manner. Assist with identifying and resolving vendor invoice/purchase order discrepancies for invoice reconciliation by the Centralized AP team. Reconcile daily cash sale transaction payments and cash funds in the system, prepare the bank deposit, scan and process checks, prepare and submit required deposit paperwork to the Support Center. Reconcile petty cash transactions monthly, prepare and submit required deposit paperwork to the Support Center. File invoiced pick tickets, manifests, Hazmat manifests, receiving paperwork, deposit backup, and all reconciled reports daily. Maintain required files including credit card authorization forms and deposited checks in accordance with Company policy. Create and maintain customer files in the system including tax exemption information; retain customer Tax Exemption Certificates per Company policy. Perform daily, weekly, and monthly duties as defined by the Manager and Company policy. Investigate, resolve, and respond to all customer, vendor, Credit Manager, and Support Center inquiries in a timely manner. Assist co‑workers in servicing customers including answering incoming calls, faxing, filing, and photocopying. Successfully complete required safety and compliance training programs as assigned. Perform other reasonably related duties as assigned by immediate supervisor and other management as required. Qualifications 1 or more years of experience in a customer service, accounts receivable, accounts payable, or similar role. Knowledge of basic accounts receivable/payable bookkeeping practices and terms. Possess a proper and valid driver’s license. Preferred Skills Be able to use Microsoft Office software to communicate via email and to review reports and documents. Demonstrate outstanding customer service and interpersonal communication skills. Possess a high level of accuracy and attention to detail. Be able to build and maintain a positive working relationship with customers, vendors, and co‑workers. Be able to research, analyze data, and solve problems. Be able to prioritize work projects and multi‑task. Read, write, speak, and understand English. Be able to add, subtract, multiply, and divide, using whole numbers, common fractions, and decimals. Be able to learn and operate the computer‑related systems used to process customer invoices, vendor invoices, and cash sale payments. Benefits Competitive starting wage. Profit‑Sharing Program providing each team member a direct share of annual profits. Full‑time benefits for team members working 30 or more hours per week: medical, dental, vision, prescription coverage; accident, hospital indemnity, and critical care coverage; life insurance and long‑term disability; pre‑tax accounts for healthcare, dependent care, and commuter benefits; paid vacation, holidays, and sick time (sick time also offered to part‑time teammates as required by state law); paid pregnancy and parental leave; paid day of community service. Full‑time and part‑time benefits: 401(k); retirement cash account with company contributions; targeted training programs focused on personal and professional growth; company wellness program; employee discounts; college tuition benefits. *Note: Benefit offerings may differ for teammates covered under a collective bargaining agreement or employed through an intern program. EEOC Statement Hajoca Corporation is an Equal Opportunity Employer (Equal Opportunity Employer/Veterans/Disabled). All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity/expression, national origin, age, veteran status, disability, or any other protected category pursuant to federal, state or local laws and will not be discriminated against on the basis of any such categories/status. Hajoca is committed to providing reasonable accommodations for qualified individuals with disabilities including, but not limited to, during the application process. Please let us know if you need assistance or an accommodation due to a disability. Background Screening Statement We are a drug free workplace. Employment is contingent upon pre‑employment drug screening, and successful completion of a criminal background investigation subject to any federal, state and local laws. McDonald Supply, 5626 W 9th Street, Sioux Falls, South Dakota, United States of America #J-18808-Ljbffr Rh Showroom