Program Coordinator

Program Coordinator 4 Typical Day in the Role Purpose of the Team: The purpose of this team is to support our Global Affairs (government relations, cybersecurity partnerships, and global policy operations) and drive operational excellence across the organization. Key projects: This role will contribute to financial operations, compliance processes, knowledge management, AI/Copilot transformation initiatives, and general operational support for the Global Affairs leadership team. Summary Provide end-to-end operational, financial, and project management support across strategic HQ initiatives, with a strong focus on financial administration (PO/SOW processes), coordination of AI-related workstreams (e.g., agent/accelerator programs), and cross-team execution within a fast-paced, global environment. Key Responsibilities Financial & Procurement Operations Manage end-to-end PO and SOW processes, including vendor onboarding, approvals, tracking, and reconciliation Coordinate closely with finance and procurement teams to ensure compliance with our policies Track budgets, spend, and forecasts across multiple projects and vendors Ensure financial hygiene (timely invoicing, accruals, cost tracking, and reporting) Support financial reporting for leadership (budget status, variances, reallocations) Project Management AI Workstream / Strategic Initiatives Drive day-to-day project management of AI-focused initiatives (e.g., Copilot / AI Accelerator, agent portfolio) Maintain integrated project plans, milestones, risks, and dependencies across multiple workstreams Track progress and surface risks/blockers early; ensure follow-through on key actions Support intake, prioritization, and tracking of projects within the AI/innovation pipeline Develop and maintain reporting dashboards and status updates for leadership HQ Team Coordination & Governance Act as central coordination point across HQ, regional teams, and external vendors Structure and run key rhythms (status meetings, working groups, check-ins) Ensure alignment across initiatives, timelines, and deliverables Maintain a "single source of truth" for plans, trackers, and key materials Support governance processes, including documentation, approvals, and reporting standards Vendor & Stakeholder Management Coordinate work across multiple external vendors (consulting, comms, event, AI partners) Manage delivery quality, timelines, and outputs across suppliers Support SOW scoping, onboarding, and performance tracking Act as liaison between internal stakeholders and vendor teams Reporting, Insights & Operational Excellence Build and maintain dashboards and trackers (project, financial, resource) Provide clear, executive-ready updates on progress, risks, and outcomes Drive continuous improvement in processes (financial workflows, project tracking, reporting) Support implementation of new tools (e.g., AI-enabled tracking, dashboards, or automation) Skills & Capabilities Strong operational and execution mindset able to drive initiatives forward independently Experience with financial administration, procurement, and budget tracking Excellent project management discipline (planning, tracking, risk management) Strong stakeholder management across regions, functions, and seniority levels High attention to detail combined with ability to operate at pace and in ambiguity Data-driven and analytical; comfortable building dashboards and working with data Clear, concise communication (written + verbal) Experience & Background 810+ years experience in project/program management, operations, or PMO roles Experience supporting finance/procurement processes (POs, SOWs, vendors) Experience managing complex, multi-stakeholder programs or initiatives Familiarity with tools (Excel, Power BI, Teams, SharePoint, Planner, etc.) Experience in innovation / AI/transformation programs is a strong plus. What is the ideal background of a candidate for this role: The ideal candidate combines strong PMO/program management experience with hands-on exposure to financial administration and procurement processes. They should be comfortable operating in a fast-paced, ambiguous environment, managing multiple stakeholders and vendors, and working across global teams. Experience supporting innovation or AI-related initiatives is a strong plus, but not required. Candidate Requirements Disqualifiers: Candidates who do not meet core requirements in program/project management and financial operations/procurement experience may not be eligible for the role. Best vs. Average: The ideal resume would contain _______ 810 years of program/project management experience Experience managing complex, multi-stakeholder initiatives with governance and tracking Strong financial operations experience (POs, SOWs, budget tracking) High professionalism and ability to work in senior leadership environments Nice-to-have: internal communications or content creation experience (e.g., newsletters, videos). Salary Range: $95,840 - 99,840 Annually - Factors that may affect pay within this range may include geography/market, skills, education, experience, and other qualifications of the successful candidate. Benefits: The Company offers the following benefits for this position, subject to applicable eligibility requirements: [medical insurance] [dental insurance] [vision insurance] [401(k) retirement plan] [long-term disability insurance [short-term disability insurance] [5 personal days accrued each calendar year. The Paid time off benefits meet the paid sick and safe time laws that pertain to the City/ State] [10-15 days of paid vacation time] [6 paid holidays and 1 floating holiday per calendar year] Want to change the world? Let us know. Tell us about your experiences, education, and ambitions. Bring your knowledge, unique viewpoint, and creativity to the table. Let's talk!