Administrative Support Specialist
$21 - $30 per hourKBR
- # Administrative Support SpecialistApplylocations: North Chicago: Chicagotime type: Full timeposted on: Posted Yesterdayjob requisition id: R2127906**Title:**Administrative Support SpecialistKBR is seeking an **Administrative Support Specialist (Evening Shift: 1–9 PM)** to support student management and accountability operations **at SWESC/Naval Station Great Lakes (NORTH CHICAGO).** This is a **full-time, onsite role** where you’ll help keep day-to-day operations running smoothly by maintaining accurate records, supporting reporting requirements, and assisting with student coordination. You’ll work closely with civilian staff, government contractors, and active-duty personnel to support communication, scheduling, and administrative processes across training activities.**Roles and Responsibilities:*** Maintain accountability rosters and student status updates using Government/Command repositories and internal tracking tools; validate rosters and resolve discrepancies.* Perform data entry/verification in designated student accountability databases (e.g., PowerApp Learning Site database) and housing systems (e.g., EMH), as required.* Prepare and submit time-sensitive daily/weekly accountability deliverables in accordance with established reporting timelines.* Provide daily administrative support related to student preparation and accountability, including email communications, data validation, and updates to enrollment and appointment records. Maintain and verify student records in internal data systems by reviewing rosters, identifying discrepancies, and ensuring information accuracy.* Prepare, generate, and submit routine reports related to student status, room assignments, and accountability in accordance with established timelines. Support student check-in and check-out processes by issuing and tracking keys, maintaining logs, and ensuring required documentation is completed and filed appropriately.* Monitor shared inboxes and communication channels for student requests, scheduling updates, medical and dental notifications, academic changes, and other administrative items, routing information as needed. Provide administrative assistance with disciplinary and compliance documentation by assembling required forms, attachments, and records and routing them for review and approval.* Assist with weekly room inspection coordination by posting results, updating internal systems, and tracking follow-up actions as required.* Maintain and update administrative lists and tracking documents related to student appointments, class assignments, attendance, and status changes. *This position provides administrative and clerical support only and does not include decision-making authority, supervisory responsibility, or independent judgment on policy, disciplinary, or operational matters.***Basic Qualifications:*** **Education & Years of Experience:** High School Diploma/GED & 6+ years of experience.* **Clearance:** Active/Current Secret Clearance or ability to obtain and maintain.* **Skills/Software experience:** Proficiency with Office 365 software and business tools (Excel, Word, PowerPoint, SharePoint, etc.). Use of computer programs such as EMH.**Preferred Qualifications:*** Possess exceptional organizational skills.* Possess exceptional customer service, time management, critical thinking, and active listening skills.* Prior military experience is helpful but not required.* Experience with Enterprise Military Housing (EMH) software.* Comfortable working with databases and internal tracking systems.* CPR certification.* Strong organizational, communication, and customer service skills.* Ability to work effectively in a team-oriented environment.* Adaptability and willingness to learn new systems and processes.**Schedule:** Full time. **Shift:** 1:00 pm. – 9:00 pm.**Other Notes:** Position is onsite. May require frequent travel between assigned buildings; candidate must provide their own transportation (no base transportation available). May require walking between buildings (potentially 1–2 miles) and working in inclement weather. May require stair use in multi-floor buildings without passenger elevators.**Basic Compensation:** $21/HR-$30/HR**.** The offered rate will be based on the selected candidate’s location, knowledge, skills, abilities, and/or experience, contract affordability, and in consideration of internal parity.**Additional Compensation:** KBR may offer bonuses, commissions, or other forms of compensation to certain job titles or levels, per internal policy or contractual designation. Additional compensation may be in the form of sign on bonus, relocation benefits, short term incentives, long term incentives, or discretionary payments for exceptional performance.**Benefits:** KBR offers a selection of competitive lifestyle benefits which could include a 401K plan with company match, medical, dental, vision, life insurance, AD&D, flexible spending account, disability, paid time off, or flexible work schedule. We support career advancement through professional training and development. #LI-KW1
- J-18808-Ljbffr KBR
Vacancy posted 4 days ago
Similar jobs that could be interesting for youBased on the Administrative Support Specialist in Chicago, IL vacancy
- PeopleAdmin, Inc. invites applications for an administrative support role in Chicago. The position involves handling a variety of office duties, preparing documents and reports, and using standard office technology to keep processes running smoothly. The successful candidate...SuggestedWork at office
- ...in Chicago, Denver, Detroit, Kansas City, Las Vegas, Mumbai (India), Nashville, and St. Louis. We are seeking an Administrative Specialist to support Partners and team members across multiple offices. This role is ideal for a detail-oriented, organized professional...SuggestedWork at officeFlexible hours
RubinBrown
Chicago, IL1 day ago $24.04 - $31.25 per hour
...are looking for highly motivated individual to act as a lead administrative specialist in the section of General OB/GYN. This individual needs to... .... This position povides specialized business support for routine office and location support activities. Identifies...SuggestedHourly payWork experience placementWork at officeThe University of Chicago
Chicago, IL1 day ago$21 - $22 per hour
...SUMMARY: This full-time on-site position is focused on administrative responsibilities including inbound and outbound physical mail... ...Working independently in the office at times with department support always available. Consistently and accurately updating case...SuggestedHourly payFull timeH1bMcCalla Raymer Leibert Pierce, LLC
Chicago, IL2 days ago- ...One Federal Solution seeks a talented and passionate Administrative Specialist to join our team in support of a Federal Government client. As an Administrative Specialist, you will provide administrative and analytical support within a federal government environment, including...SuggestedLocal area
One Federal Solution
Chicago, IL1 day ago $24.04 - $31.25 per hour
Department BSD MED - Pulmonary - Administrative Support Department BSD MED - Pulmonary - Administrative Support About The Department The Section of Pulmonary and Critical Care Medicine has been a model of exemplary patient care, research, and post-doctoral training for...Hourly payWork experience placementWork at office- ...We create a safe, challenging environment to innovate by supporting creative ideas and new ways of thinking. We take the initiative... ...for continuous improvement and growth. Overview The Administrative Specialist will be responsible for a variety of administrative tasks....Work at office
$32k - $40k
...We are a fast-growing Chicago-based pet care company seeking a detail-oriented Administrative Specialist to join our Roscoe Village office team. This is a hands-on, fast-paced role supporting daily operations, client communication, and scheduling for a large team of...Work at officeMonday to FridayAfternoon shift- The Office of the Illinois Attorney General seeks an administrative support specialist to assist a manager in scheduling, preparing legal memos and briefs, and maintaining bureau records. You will type, file, and edit documents and gather information for reports in a busy...Work at office
- ...Administrative Specialist The Antitrust Division is seeking to fill Administrative Specialist positions in its Chicago and San Francisco Offices... ..., you will: Plan, organize, and deliver administrative support in the areas of travel administration, document management,...Daily paidWork at office
- ...Legal Administrative Specialist Protect your homeland and defend your culture. Join USCIS, America's frontline defense against illegal foreign infiltration and fraud. As a Legal Administrative Specialist, you will review asylum applicant information, ensure compliance...
$70k - $80k
...vetting less traditional investment solutions across both public and private markets. The investment team coordinator provides administrative support for the investment team by researching managers, executing investment-specific projects, scheduling meetings and arranging...Full timeTemporary workWork at officeOverseasVisa sponsorshipWeekend workGresham Partners
Chicago, IL4 days ago$90k - $130k
...how we do it. DRW is a place of high expectations, integrity, innovation and a willingness to challenge consensus.As a Trade Support Specialist, Cumberland Options you will provide support to a group of trading desks based in Chicago. This is an opportunity to solve challenging...Temporary workFlexible hoursDRW
Chicago, IL2 days ago- ...smartdept. is searching for an Office Administrator & Shipping Coordinator for a creative agency client located in Chicago, IL .... ...Monday through Friday, 9am to 5pm). This is a versatile role supporting a busy, fast-paced creative office. You'll handle a little...Full timeContract workWork at officeMonday to Friday
Smartdept.
Chicago, IL12 days ago - Summary As needed, additional positions may be filled using this announcement. US Government Jobs
- ...Litigation Support Specialist If selected for this position, you will serve as a Litigation Support Specialist in the Automated Litigation Section responsible for performing technical work to support the litigation needs of the United States Attorney's Office. Typical...Work at office
- ...The Family Support Specialist provides trauma-informed, community-based services to children, youth, and families referred through DCFS and partner agencies. This role focuses on family stabilization, safety, and strengthening protective factors to prevent system involvement...
Empower HER Foundation
Chicago, IL3 days ago $24.04 - $28.4 per hour
...investing in families and strengthening communities through data-informed, collaborative, and preventative solutions. The Family Support Specialist serves as the first point of contact for families who apply for center-based Early Childhood services at Brightpoint. The...Hourly payFull timeAfternoon shiftChildren's Home + Aid
Chicago, IL4 days ago$48.6k
...Job Title: Family Support Specialist Location: South Shore Supervisor: Parent Family Community Engagement Supervisor Welcome to Family Focus, where we're on a mission to empower families and their children across Chicagoland! Through our comprehensive range...Full timeWork from homeFamily Focus
Chicago, IL2 days ago$40k - $42k
...individual holds the potential for positive change. We advocate, support, and most importantly, empower people to break barriers, find... ...We are currently looking for a full-time Recovery Support Specialist Starting at $40,000 - $42,000 contingent upon experience, education...Full timeTemporary workLive inWork at officeFlexible hoursTreatment Alternatives for Stronger Communities
Chicago, IL21 hours ago$45k - $50k
...Shine on as a Behavior Support Specialist Specialized Education Services, Inc. (SESI), a division of FullBloom, is a premier provider of education services for K-12 students who require additional supports to overcome challenges that impede success in a traditional...Specialized Education Services, Inc.
Chicago, IL2 days ago- ...SUMMARY We are seeking a dedicated Certified Recovery Support Specialist to join our . Reporting to the Manager, Substance Use... ...support services, clinical or nursing support, or professional administration, Loretto Hospital is a tremendous place to grow as a health...Trial periodFlexible hours
Loretto Hospital
Chicago, IL4 days ago $20.19 per hour
...Certified Recovery Support Specialist - Community Support Team Pilsen Wellness Center Chicago, IL Part Time $20.19 per hour Site 2316 South Damen Avenue Chicago IL 60608 Schedule 3 day/week (Monday - Friday) 9:00AM - 5:00PM Job Summary...Hourly payPart timeMonday to Friday3 days per weekThe Pilsen-Little Village Community Mental Health Center, In...
Chicago, IL1 day ago$20.45 - $25.5 per hour
...TPAs, and other institutional partners to help the people they support plan, save, and invest for a brighter future. Through... ...role is to provide live, real-time assistance to support center specialists, which includes providing guidance in a digital work environment...Remote jobRelocationMonday to Friday- ...AXA XL is seeking an Underwriting Assistant in Chicago to support the underwriting team through the lifecycle of renewal and prospect accounts. You will handle pre-underwrites, gather information, and coordinate with Brokers, underwriters, and reinsurers across multiple...
AXA Group
Chicago, IL4 days ago $23.1 - $25.1 per hour
...social justice? Consider joining us by becoming a Residential Support Specialist, where you will help residents achieve their goals. Working... ...write notes in Smartcare. Monitors and documents self-administration of medication in keeping with Thresholds' standards....Monday to FridayFlexible hoursShift workWeekend workAfternoon shiftThresholds
Chicago, IL2 days ago$17 - $19 per hour
...Best Workplaces in Financial Services & Insurance Housing Support Specialist SCHEDULE : Mon - Fri 11:00 AM-8:00 PM EST (Subject to... ...roles. Sedgwick is the world’s leading risk and claims administration partner, which helps clients thrive by navigating the unexpected...Temporary workPart timeWork at officeLocal areaRelocationShift workSedgwick
Chicago, IL1 day ago$60k
...Description Supporting Families, Strengthening Communities - the YMCA is now hiring a Family Support Specialist! Salary starts at $60,000.00 annually. The Family Support Specialist is on-site in the early learning setting and day to day- client facing supportive case management...Work at officeLocal areaImmediate startFlexible hoursWeekend workAfternoon shiftYMCA of Metropolitan Chicago
Chicago, IL3 days ago- ...Envision Unlimited is seeking a Direct Support Professional to assist individuals with disabilities in a residential (CILA) setting. The role involves monitoring daily tasks, personal grooming, medication management, transportation, meal prep, and light housekeeping. You...
Envision Unlimited
Chicago, IL3 days ago - ...economy within everyone’s reach while doing the most important work of your career.What you’ll doAs part of our growing, global Product Support team, you will be a critical driver in delivering exceptional user experiences. This role goes beyond basic troubleshooting—it's...
Stripe
Chicago, IL2 days ago
Do you want to receive more vacancies?
Subscribe and receive similar vacancies to Administrative Support Specialist. Be the first to apply!
Related searches
- administrative coordinator Chicago, IL
- administrative specialist Chicago, IL
- student support specialist Chicago, IL
- event support specialist Chicago, IL
- computer support specialist Chicago, IL
- recruiting support specialist Chicago, IL
- support representative Chicago, IL
- community support specialist Chicago, IL
- patient support specialist Chicago, IL
- operations support agent Chicago, IL