Administrative Specialist

Administrative Specialist

The Antitrust Division is seeking to fill Administrative Specialist positions in its Chicago and San Francisco Offices. As an Administrative Specialist, you will:

• Plan, organize, and deliver administrative support in the areas of travel administration, document management, timekeeping, scheduling, correspondence management, invoice management, records management, performance management, training coordination, and office supply management.
• Provide administrative and logistical support for trials and depositions, including document preparation, binder production, witness coordination, witness travel, securing space, and obtaining and setting up equipment.
• Effectively communicate complex information, concepts and ideas, both verbally and in writing.
• Make travel arrangements to include domestic and international travel. Schedule flights, hotel accommodations, and other arrangements once destination is reached based on preferences of the traveler. Prepare travel documents to include itineraries, travel vouchers and travel authorizations. Review documents for accuracy including per diem and other allowances and ensure the proper documentation to support payment of travel vouchers is included and submitted.
• Provide support and assist attorneys and paralegals in responding to inquiries from courts, client agencies and fact or expert witnesses.
• Utilize litigation support software or database applications to manage, track and organize legal case information.
• Analyze, plans for, and deliver the team's logistics (supply, property, and facilities) needs, including coordinating office assignments and moves.
• Provide administrative support for conducting periodic inventories of all equipment and property and resolving discrepancies on the inventory list with the actual inventory. Conduct periodic surveys of equipment and property utilization and recommends actions to ensure the economical and efficient use of equipment and property.
• Perform facilities-related tasks such as building maintenance requests, parking pass administration, badge and office key assignments, office mailbox and telephone allocations.
• Coordinate with security personnel to ensure employees receive required ID/PIV cards and program them to provide physical building access.

Additional selections may be made beyond the total number of vacancies specified using this vacancy announcement.