ADMINISTRATIVE ASSISTANT I

Job Requisition ID: 56256 Opening Date: 08/18/2026 Closing Date: 08/31/2026 ​Agency: Department of Human Services Class Title: ADMIN ASSISTANT I - 00501 Skill Option: None Bilingual Option: None Salary: Anticipated Salary: (Eff 7/1/26) $5,834-$8,307/month ($70,008-$99,684/year) Job Type: Salaried Category: Full Time County: Cook Number of Vacancies: 1 Bargaining Unit Code: RC028 Paraprofessional Human Services Employees, AFSCME Merit Comp Code: ​ This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position. The posting window for internal applicants in accordance with applicable collective bargaining agreements has already passed. The system will only allow external applications for other means consideration at this time. Internal applicants who have already applied are not required to reapply externally for consideration at other means. While not required, a Resume/Curriculum Vitae (CV) is recommended. When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application. Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility. Please note that the Department of Human Services must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended. All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal. Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered. Why Work for Illinois? Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home. No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois. Position Overview The Division of Developmental Disabilities is seeking to hire an Administrative Assistant I for the Ludeman Developmental Center located in Park Forest, Illinois to serve as highly responsible staff assistant, performing a variety of complex responsibilities related to the monitoring of facility compliance with policies, procedures, directives, practices and standards of the Illinois Department of Human Services (IDHS), Health Care Financing Administration (HCFA), the Accreditation Council on Services for People with Disabilities (ACD) and other accrediting organizations, Illinois Department of Public Health (IDPH) and Ludeman Developmental Center. Verifies quality of care in delivery of services to individuals with developmental disabilities at Ludeman Developmental Center. Essential Functions Serves as highly responsible staff assistant, responsible for a variety of complex responsibilities related to the monitoring of facility compliance with policies, procedures, directives, practices, and standards of Department of Human Services (DHS), Health Care Financing Administration (HCFA), Accreditation Council on Services for People with Disabilities (ACD) and other accrediting organizations, IDPH and Ludeman Developmental Center. Evaluates through observation and review of written material the Inter-disciplinary Team process to verify compliance with relevant standards and policies. Monitors through observation, interview and review of written reports, implementation and effectiveness of individual habilitation plans including active treatment and skill training programs comparing desired outcome to actual outcome. Conducts quality enhancement activities and comprehensive audits of facility compliance with standards relating to areas such as abuse/neglect reporting, home environmental conditions, individual rights and meal service. Reviews and monitors information of facility plans of correction which address deficiencies relating to individual habilitation and results from surveys conducted by the department, the Accreditation Council and other surveying entities. Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above. Minimum Qualifications Requires knowledge, skill, and mental development equivalent to completion of four (4) years of college, preferably with courses in public or business administration. Requires one (1) year of professional experience in a public or private organization or completion of an agency approved professional management training program. Preferred Qualifications Two (2) years of professional experience conducting reviews to ensure compliance with policies, procedures, directives, practices and standards for a private of public organization. Two (2) years of professional experience meeting deadlines with strong attention to detail while multi-tasking multiple projects. Two (2) years of professional experience communicating effectively with both internal and external stakeholders in oral and written form. Two (2) years of professional experience working in a public or private organization maintaining confidentiality and handling sensitive information with professionalism. Two (2) years of professional experience managing projects for a public or private organization. Conditions of Employment Requires the ability to work after business hours, weekends and holidays. Requires the ability to utilize office equipment, including personal computers. Requires the ability to travel in the performance of job duties. Requires basic proficiency in programs such as Microsoft, Outlook and Excel to be able to prepare reports. Requires ability to pass the IDHS background check. Requires ability to pass a drug screen for drugs prohibited from recreational use under Illinois Law. *All conditions of employment listed are incorporated and related to any of the job duties as listed in the job description. Work Hours: Mon - Fri, 8:30am - 5:00pm, 1 hour unpaid lunch Headquarter Location: 114 N Orchard Dr, Park Forest, Illinois, 60466 Division of Developmental Disabilities Ludeman Developmental Center Quality Assurance/Resident Safety Work County: Cook Agency Contact: View email address on click.appcast.io Posting Group: Office & Administrative Support; Social Services About the Agency: The Illinois Department of Human Services uplifts individuals and communities across Illinois. Our mission is to respond to the needs of all people in Illinois so they can lead healthy, safe, and enriched lives. Our vision is the future we are shaping with dignity and the well-being for everyone in Illinois. Our values are the principles that guide us as we work to remove systemic barriers and create lasting opportunities with Compassion, Accessibility, Responsibility, and Equity. As a State of Illinois employee, you will receive a robust benefit package that includes the following: A Pension Program Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance 3 Paid Personal Business Days annually 12 Paid Sick days annually (Sick days carry over from year to year) 10-25 days of Paid Vacation time annually - (10 days in year one of employment) Benefit time modified for part-time, 12-hour, & non-standard work schedules (as applicable) 13 Paid Holidays annually, 14 on even numbered years Flexible Work Schedules (when available dependent upon position) 12 Weeks Paid Parental Leave Deferred Compensation Program - A supplemental retirement plan Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP) Federal Public Service Loan Forgiveness Program eligibility GI Bill® Training/Apprenticeship Benefits eligibility for qualifying Veterans 5% Salary Differential for Bilingual Positions Commuter Savings Program (Chicago only) For more information about our benefits please follow this link: APPLICATION INSTRUCTIONS Use the “Apply” button at the top right or bottom right of this posting to begin the application process. If you are not already signed in, you will be prompted to do so. State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon. Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account. If you have questions about how to apply, please see the following resources: State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website. State employees should include temporary assignment in the application profile. Temporary assignment verification forms can be uploaded to the Additional Documents section. The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses: View email address on click.appcast.io View email address on click.appcast.io