Administrative Assistant (COO)
Gateway Community Health Center
JOB DESCRIPTION: Prepares, maintains, and distributes various reports, records, requisitions, and other documents pertinent to the department's daily operations. SUPERVISION: Directly supervised by the Chief Operating Officer (COO). TYPICAL PHYSICAL DEMANDS: Requires prolonged sitting stooping and bending. May require moving up to 25 pounds. Requires the use of office equipment, such as computer terminals, telephone and copiers, etc. FUNCTIONS AND RESPONSIBILITIES:
- Receives, reviews, prioritizes, and distributes interoffice mail, emails, phone messages, etc.
- Interviews, screens, and refers callers; answers various inquiries; provides information on Center's services and functions; determines the nature of problems/complaints and refers to appropriate individual and/or department.
- Assists with the coordination of travel arrangements for COO and others. This includes the following:
- Registration fees for participants
- Hotel and Flights, if applicable
- Per diem rates
- Preparation of Travel Requisition
- Timely follow up on Travel Check distribution
- Transposes and coordinates the following monthly meetings for Chief Suite staff:
- Three (3) Provider Meetings (Medical, Dental and Behavioral Health)
- P&T Operational
- P&T Executive
- IT Governance
- Business Continuity
- Others when applicable.
- Prepares standing item reports for the previously mentioned meetings.
- Orders, verifies receipt of, and maintains department's office equipment and supplies
- Creates letters, emails, and other materials; composes and edits on screen, and prepares final copy of reports and correspondences.
- Assists the COO in completing timecards for their direct reports.
- Actively participates in the Employee Recognition Committee by attending monthly meetings, events, etc.
- Develops, maintains, and updates the department's filing system.
- Performs other duties as assigned.
- Minimum of a bachelor's degree in public administration, finance, accounting, and/or related field from and accredited college or university.
- College education may be substituted for 3-5 years' experience as an assistant.
- Computer knowledge in graphs, charts, spreadsheets, etc.
- Effectively communicate both orally and in writing in the English and Spanish language preferred.
- Possess means of transportation.
- Valid Texas Driver's License, a good driving record and minimum liability insurance.
- Ability to work independently and in a team environment;
- Ability to gather information and analyze data;
- Ability to professionally and accurately represent the Center, its mission, philosophy and services;
- Ability to demonstrate knowledge of Microsoft Office (Excel, Word, Publisher and Power Point);
- Must be able to understand and carry out verbal and written instructions;
- Modern office practices, procedures, methods, and equipment.
- Maintain confidentiality of information.
- Ability to work flexible hours.
- Must have excellent organizational and grammatical skills.
- Ability to manage time effectively and efficiently.
Vacancy posted 5 days ago
Similar jobs that could be interesting for youBased on the Administrative Assistant (COO) in Laredo, TX vacancy
- ...Chief Operating Officer (COO) About the Company Globally recognized platform delivering sustainable solutions for pest control Industry Biotechnology Type Privately Held Founded 2012 Employees 51-200 Specialties pest control vector control...Suggested
- ...Administrative Assistant TechServ has been providing the highest quality consulting and engineering services to the electric utility industry since 1992. We are a rapidly growing, progressive company dedicated to hiring and developing a highly skilled, diverse, engaged...SuggestedFull timeWork at officeMonday to Friday
Techserv Engineering and Consulting
Laredo, TX1 day ago - ...Full time This is an in-office position. Department: 320 International Deposit Services Job Summary: The Administrative Assistant provides high-level administrative support by conducting research, preparing statistical reports, handling information...SuggestedFull timeWork experience placementWork at office
International Bank of Commerce
Laredo, TX1 day ago - ...Administrative Support Provides administrative support to one or more City departments. Answers phone calls, schedules appointments, prepares reports, and assists with benefits applications. Essential duties and responsibilities include assisting patrons and service...SuggestedWork experience placementCasual workWork at office
GovernmentJobs.com
Laredo, TX1 day ago - ...state, and regulatory standards. This role involves a blend of administrative support, document control, internal auditing, and coordination... ..., printers, copiers, and telephones. ESSENTIAL FUNCTIONS Assist with tracking, verifying, and organizing compliance-related documentation...SuggestedFull timeWork at office
- Responsibilities SUMMARY The Administrator is responsible for the overall daily management and operation of the clinic. The Administrator... ...treatment and mechanisms of the equipment of the facility. · Assist, when necessary, with disinfection of equipment and supplies including...Full timePart timeWork at officeLocal area
$19.06 per hour
Executive Assistant I Job Title Executive Assistant I Agency Texas A&M International University Department Office of the VP for Enrollment... ...supervision, providesadministrative support to high level administrators for anexecutive. Work involves coordinating high-level...Hourly payWork at officeAfternoon shift- Gateway Community Health Center Inc in Laredo, TX seeks an administrative coordinator to support the COO and department operations. You will prepare, maintain, and distribute reports; handle mail, emails, and inquiries; arrange travel and meetings. The role requires strong...Work at office
- Responsibilities The Central Scheduler is responsible for accurately performing the pre-access functions required to schedule patients, which includes scheduling outpatient diagnostic procedures and completing the pre-registration and insurance verification processes. Always...Work at officeLocal area
- Job Description YOUR ROLE As the full-time Merchandising Team Leader, you are the Store Team Leader's "go-to" in developing and implementing the Merchandising strategy for the store. Your passion lies in training and coaching your team into great merchants delivering AEO...Full timeTemporary workPart timeCasual workSeasonal workLocal areaFlexible hours
American Eagle Outfitters
Laredo, TX4 days ago - ...professionally, and making sure no detail gets missed? Sames Auto Group is looking for an HR Office Assistant to join our growing Human Resources team! This is more than an administrative position—it's an opportunity to build a career in Human Resources. You'll work alongside...Work at office
Sames Motor Company
Laredo, TX2 days ago - ...5:00 AM (UTC) Starting Date: Immediately Job Description Position Summary: The Office Aide will assist the Campus Secretary or Office Manager providing administrative and secretarial support for the Campus Director and department. In addition to typing, filing and scheduling...Hourly payFull timeWork at officeImmediate start
- ..., and all relevant experience needed for this role can be found in the full description below. ESSENTIAL DUTIES: Develops, assists, and helps with negotiating long-term strategies for deploying economic development tools to assist with development and construction...For subcontractorWork at officeLocal area
Killam Development
Laredo, TX10 days ago - Carter LOGISTEED Express, Inc. | Carter LOGISTEED Logistics, LLC. Job Description: Document Control Specialist Location: 13520 Mercury Drive, Laredo, Tx Department: Operations Job Status: Full-Time Reports to: Shift Manager POSITION SUMMARY The Document Control Specialist...Full timeMonday to FridayShift workAfternoon shift
- ...information.Schedule appointments, coordinate follow-ups, and assist with referral scheduling.Documents patient cancelation and patient... ...and federal laws and regulations.Provides secretarial and administrative support as needed.Assists with various projects as assigned by...Work at officeLocal area
Fresenius Medical Care
Laredo, TX3 days ago $80k - $92k
...Assistant Chief of Police The Assistant Chief of Police, under direction, oversees general administration for all law enforcement functions assigned to Field Operations within the Department of Security and University Police. Ensures that programs are in place to maximize...Work at officeLocal areaWeekend workTexas A&M International University
Laredo, TX3 days ago- ...confident but collaborative, willing to listen before acting, and capable of building strong relationships across academic and administrative areas. The successful candidate will bring executive presence, sound judgment, emotional intelligence, and the ability to translate...Immediate startWorldwide
Texas A&M International University
Laredo, TX1 day ago - ...executive and strategic advisor to the Vice President for Finance & Administration/Chief Financial Officer on all matters related to human... ...HR processes HR dashboards Executive metrics AI-assisted HR technologies where appropriate Required Qualifications...Immediate start
Texas A&M International University
Laredo, TX3 days ago - ...executive and strategic advisor to the Vice President for Finance & Administration/Chief Financial Officer on all matters related to human... ...HR processesHR dashboardsExecutive metricsAI-assisted HR technologies where appropriateRequired QualificationsBachelor...Immediate start
Texas A&M International University
Laredo, TX2 days ago - Vice President of Network Management About the Company Innovative data-driven & design-oriented health insurance platform Industry Insurance Type Public Company Founded 2012 Employees 1001-5000 Categories Insurance Health and Wellness...
- ...towing management logistics solutions towing management technology public safety transportation innovation city administration fleet management towing management software auction management software and smartcity Business Classifications...Remote work
- Vice President, Get Blue About the Company Sustainability-driven clean water & sanitation organization Industry Non-Profit Organization Management Type Non Profit Founded 1990 Employees 201-500 Categories Non-Profit & Philanthropy Actors...
- Vice President, Business Development About the Company Reputable alternative investment manager specializing in managed futures Industry Financial Services Type Privately Held Founded 2000 Employees 51-200 About the Role The Company is in...Remote work
- Vice President, Global Sales Enablement About the Company Expanding provider of high-quality hardware, enterprise software & IT services Industry Information Technology and Services Type Public Company Founded 2015 Employees 10,001+ Categories...
- ...and a minimum of 7 years of leadership experience in diagnostic imaging or hospital clinical operations. A Certified Radiology Administrator (CRA) credential is preferred. The role requires a strong knowledge of imaging modalities, regulatory compliance, and financial...Contract work
- Vice President of Business Development About the Company Commercial general contractor specializing in ground-up multifamily construction and negotiated apartment projects. Industry Construction Type Privately Held About the Role The Company is ...For contractors
- Vice President, Real Estate About the Company Well-known restaurant chain Industry Food & Beverages Type Privately Held Founded 1982 Employees 5001-10,000 Categories Hospitality Restaurant Chains Restaurants Specialties people...
- Senior Vice President, Strategic Partnerships About the Company Rapid-growing provider of digital services Industry Internet Type Privately Held, VC-backed Founded 2021 Employees 1001-5000 Categories ~ Internet Specialties websites...
- Vice President of Project Development About the Company Innovative provider of low-carbon infrastructure & clean power solutions Industry Renewables & Environment Type Privately Held, VC-backed Employees 11-50 About the Role The Company is seeking...
- A logistics company is looking for an Operations Assistant to provide clerical support within their department. This entry-level remote position involves managing electronic documents, tracking shipments in the supply chain, and supporting the Customs team. Ideal candidates...Remote jobRotating shift
Do you want to receive more vacancies?
Subscribe and receive similar vacancies to Administrative Assistant (COO). Be the first to apply!
Related searches
- engineering team administrator Laredo, TX
- administrative assistant Laredo, TX
- operations administrative assistant Laredo, TX
- business assistant Laredo, TX
- administrative assistant work online from home Laredo, TX
- administrative assistant/recruiting Laredo, TX
- administrative assistant logistics Laredo, TX
- full time administrative assistant Laredo, TX
- administrative assistant police department Laredo, TX
- team administrator Laredo, TX