Accounting Technician

Accounting Technician

The Town of Truckee is excited to announce an opening with our dynamic and collaborative finance team. As Accounting Technician, you are instrumental in exercising the Town's financial policies and procedures. Truckee offers a unique blend of small-town charm, stunning natural surroundings, and a thriving outdoor culture. This is the perfect opportunity if you're eager to advance your accounting skills while supporting this unique local community.

JOB DESCRIPTION Under general supervision, performs a variety of technical accounting support duties in the preparation, maintenance, and processing of accounting records and transactions, including accounts payable, accounts receivable, cash management, billing, Transient Occupancy Tax, and payroll; balances, maintains, and adjusts manual and computerized accounting and financial records; responds to special tax assessment questions; and performs related duties as assigned.

SUPERVISION RECEIVED AND EXERCISED Receives general supervision from assigned supervisory and/or management personnel. Exercises no direct supervision over staff.

CLASS CHARACTERISTICS This journey-level classification is responsible for performing the full range of duties as assigned, working independently, and exercising judgment and initiative. Positions at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit.

EXAMPLES OF TYPICAL JOB FUNCTIONS (Illustrative Only)

• Maintains and balances a variety of ledgers, registers, and journals related to postings from payroll, accounts payable, accounts receivable, and cash receipts according to established accounting policies and procedures.
• Reviews, reconciles, verifies, posts, and records journal entries and a variety of accounting and financial transactions; records adjustments and resolves differences; maintains the accuracy of accounting and financial records.
• Receives and processes payments, balances monies received, and prepares and issues vouchers and receipts; allocates funds to correct accounts; balances and reconciles accounts; maintains petty cash.
• Closes and balances accounts, prepares bank deposits, and reconciles various bank accounts making adjustments due to cancellations and corrections.
• Processes invoices, including reviewing, verifying, coding, and entering approved invoices and supporting documentation into accounts payable system; prepares invoice batch for approval; makes adjustments and processes journal entries; prints checks and check register; ensures invoices are charged to appropriate accounts; researches and resolves discrepancies and vendor inquiries; maintains and issues forms for tax reporting purposes.
• Assists with the year-end closing, reconciliation, and audit processes.
• Prepares and maintains financial, accounting, and statistical reports; maintains accurate and detailed records, verifies accuracy of information and conformance with established regulations and procedures, researches discrepancies, and records information; applies Town policies and procedures in determining completeness of records and files.
• Assists customers, departments, and employees by providing answers and information regarding specific account information, discrepancies, general accounting procedures, and/or department specific issues and problems; researches issues regarding specific transactions; and updates related files and departments on action items.
• Performs related duties as assigned.

TYPICAL QUALIFICATIONS

KNOWLEDGE OF:

• Terminology and practices of financial and accounting document processing and record keeping, including accounts payable, accounts receivable, cash management, billing, Transient Occupancy Tax, and payroll.
• Principles and practices of reviewing, reconciling, and verifying payroll, accounts receivable, and other accounting and financial documents.
• Basic principles and practices of fund accounting and public agency budgeting.
• Business arithmetic and basic financial and statistical techniques.
• Record keeping principles and procedures.
• Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and Town staff.
• The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
• Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.

ABILITY TO:

• Perform detailed and technical accounting and financial support work accurately and in a timely manner.
• Prepare, process, maintain, and reconcile ledgers and journals according to Town accounting policies and procedures.
• Respond to and effectively prioritize multiple phone calls and other requests for service.
• Compose correspondence and reports independently or from brief instructions.
• Make accurate arithmetic, financial, and statistical computations.
• Learn, understand, interpret, and apply all pertinent laws, codes, regulations, policies and procedures, and standards relevant to work performed.
• Establish and maintain a variety of filing, record keeping, and tracking systems.
• Organize work, set priorities, meet critical deadlines, and follow-up on assignments.
• Effectively use computer systems, software applications, and modern business equipment to perform a variety of work tasks.
• Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
• Use tact, initiative, prudence, and judgment within general policy and procedural guidelines.
• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
• Apply and uphold the Town-wide and departmental goals and the Town Employee values of Integrity, Teamwork, Accountability, Commitment, and Excellence.
• Demonstrate understanding of, sensitivity to, and respect for the diverse socio-economic, racial, ethnic, religious, and cultural backgrounds, diverse abilities, gender, gender identity and expression, and sexual orientation of Town staff and community served.

EDUCATION AND EXPERIENCE: Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

• Equivalent to an associate degree from an accredited college with major coursework in accounting, finance, or a directly related field and two (2) years of increasingly responsible technical accounting and/or financial experience.

LICENSES AND CERTIFICATIONS:

• None.

PHYSICAL DEMANDS & WORKING CONDITIONS

• Mobility to work in a standard office setting and use standard office equipment, including a computer; this is primarily a sedentary office classification although standing in work areas and walking between work areas may be required; occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information; ability to lift, carry, push, and pull materials and objects up to 25 pounds.
• Vision to read printed materials and a computer screen.
• Hearing and speech to communicate in person and over the telephone.
• Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment.

WORKING CONDITIONS:

• Office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances.
• Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

TOWN OF TRUCKEE GENERAL EMPLOYEE MEMBERSHIP ASSOCIATION BENEFITS

VACATION LEAVE ACCRUAL:

• 0-4 Years of Service – 10 days
• 5-11 Years of Service – 15 days
• After 12 years of service – 20 days

SICK LEAVE ACCRUAL:

• 8 hours per month

PAID HOLIDAYS (complete list following):

• 13 paid holidays, plus 8 hours of floating holiday and 8 hours of alternative schedule offset hours to be used as vacation hours

RETIREMENT PLAN: CalPERS

• 2.0% @ 62 Miscellaneous Employees
• 2.5% @ 55 for "Classic" PERS members w/o break in service of 6 months or more

HEALTH INSURANCE: CalPERS Health Insurance

• Various plans offered
• Employee contribution varies by plan choice

DENTAL & VISION INSURANCE:

• Employee contribution varies by plan choice

GROUP LIFE INSURANCE:

• $50,000 life insurance policy, Town paid

SHORT & LONG TERM DISABILITY:

• Employee paid premium –