Administrative Specialist

Position Overview: Under the general direction of the Office Manager, Administrative Specialist will be responsible for compiling, organizing, reviewing and completing records and documentation related to scrap deliveries. The role will also assist with sales order entry and vendor payables management as well as a handful of other general, administrative duties.

Reporting Structure: Reports directly to the Office Manager & works in conjunction with local and corporate administrative staff.

Summary of Job Responsibilities:

• Enter, process and manage sales contracts
• Compile and manage billing related documentation, communicate with consumers
• Review and evaluate billing weight variances
• Complete, update and post shippers; finalize billing
• Access online portals to retrieve consumers’ weight tickets and use them to finalize deliveries
• Ensure a successful posting process, address errors and posting failures
• Correspond and coordinate with internal team members
• Monitor and manage vendor invoices
• Assist with the PO entry process
• Collaborate with purchasers and Accounts Payable to ensure seamless, prompt payment.
• Other administrative duties as assigned

Desired Characteristics:

• Associate or bachelor’s degree - required
• Work experience in a professional setting - preferred
• Capacity to learn and retain complex information, terminology, policies and procedures
• Ability to prioritize, multi-task and organize to help meet established deadlines
• Propensity to successfully work independently or within a team setting
• Effective communication skills – both written and oral

Work Hours & Scheduling:

• Full-time role, 40+ hours per week
• Physical, onsite presence required
• Role requires active participation in month-end close processes